REMOTE - Indigenous Operations Assistant - IT, Finance & HR

Spirit Omega Inc.; Toronto; Remote; CAD 60,000 - 80,000; Full time

Job description

Spirit Omega Inc in Partnership with The Indigenous Centre for Cumulative Effects is pleased to announce that we are seeking an Indigenous Operations Assistant - IT, Finance, and HR to join their team.

CLOSES FRIDAY, AUGUST 8, 2025

The Indigenous Centre for Cumulative Effects (ICCE) is an Indigenous-led and exclusively Indigenous-serving organization that supports Indigenous communities in addressing cumulative effects through a Two-Eyed Seeing approach. Our primary objective is to build and enhance the technical and scientific capacity of Indigenous communities across Canada, based on the values of First Nations, Métis, and Inuit communities. As a resource, we provide funding for community-led projects, share knowledge, and link Indigenous communities together, working towards intergenerational decision-making and partnership building.

The Operations Assistant – IT, Finance, and HR Support plays a vital role in ensuring smooth internal operations. Reporting to the Director of Operations, this position provides hands-on support in technology administration, finance processing, and human resources coordination. The ideal candidate is detail-oriented, tech-savvy, and passionate about working in a mission-driven environment. This role is responsible for providing critical administrative and operational support to the Operations team ensuring accurate financial processing, effective HR record-keeping, and smooth internal workflows. The ideal candidate is organized, discreet, excited to contribute to a mission-driven team, and comfortable working remotely. Minimal travel is required up to once or twice a year.

Key Responsibilities :

Finance Support

Process accounts payable and accounts receivable in a timely and accurate manner, including invoice tracking and payment preparation.

Support expense report processing and staff reimbursements

• Maintain accurate financial records and digital filing systems.
• Assist with monthly reconciliations and financial reporting.
• Coordinate with vendors and service providers for timely payments and maintain records.
• Track employee credit card submissions and reimbursements.
• Support the preparation of audit documentation.

Human Resources Support

Maintain employee records, HR databases, and ensure accuracy and confidentiality.

Assist with onboarding and offboarding processes, including preparation of materials, system setup in collaboration with IT Help Desk, documentation, and checklist tracking.

Help coordinate recruitment logistics (e.g., scheduling interviews, posting job ads).

Track employee leave requests and other HR-related metrics.

Support benefits administration and employee communications.

Help prepare HR documentation, reports, and compliance-related forms.

General Operations

Assist with administrative tasks and organizational events as needed.

Collaborate cross-functionally with staff to support internal processes.

Provide Operations administrative assistance within the Operations team (i.e., IT, Finance, and HR).

Support coordination and communication across internal teams as needed.

Help maintain accurate documentation of ICCE policies and procedures.

Maintain inventory of equipment, software licenses, and user accounts.

Assist in onboarding / offboarding staff with technology setup and access permissions.

Help manage digital tools and platforms (e.g., email systems, cloud storage, collaboration tools).

Core Competencies

Knowledge of Indigenous cultures, values, and governance is required.

Excellent organizational and time-management skills.

Strong interpersonal and written communication skills.

Ability to handle confidential information with integrity and discretion.

A collaborative and proactive work style.

Qualifications

3 to 5 years of experience in administrative, finance, accounting, or HR support roles (non-profit experience a plus).

Post-secondary education in Business Administration, Accounting, HR, or equivalent with professional experience.

Knowledge of bookkeeping, payroll systems, and HR compliance standards.

High proficiency in Microsoft Excel, Google Workspace, and financial / HR software (e.g., QuickBooks, Payworks, Collage HR).

Experience supporting remote work environments.

INDIGENOUS CANDIDATES PREFERRED

Submissions accepted until a candidate is identified

We thank all applicants for applying, however only those considered for an interview will be contacted directly

Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of Indigenous peoples, Women, visible minorities, persons with disabilities, persons of minority, sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.

Looking for more opportunities? Check out our website at jobs.spiritomega.com

INDSPO