Registration / Scheduling Clerk, Shared Clinics

IWK Health Centre; Canada; On-site; CAD 30,000 - 60,000; Part time

Job summary

A reputable health center in Halifax is seeking a part-time Registration/Scheduling Clerk to manage patient registration and scheduling. The ideal candidate will have a high school diploma and strong data entry skills, alongside the ability to work efficiently in a busy environment. This temporary position requires evening availability and knowledge of medical terminology is essential. Competitive hourly rate offered.

Qualifications

• High School Diploma or GED is required.
• Previous experience is preferred.
• Accurate keyboarding and data entry skills needed.
• Strong organizational and time management skills mandatory.
• Knowledge of medical terminology is essential.

Responsibilities

• Handle patient registration and scheduling for physician clinics.
• Perform accurate data entry into Meditech.
• Complete health forms and consents.
• Assist with audits and liaise with departments.
• Train new staff as required.

Skills

Keyboarding skills

Data entry skills

Organizational skills

Interpersonal skills

Communication skills

Knowledge of medical terminology

French language competency

Education

High School Diploma or GED

Business/secretarial program

Job description

Click here as an internal applicant.
Company: IWK Health

Req ID: #

Department/Program: Admitting & Registration-Shared Clinics, Medicine, Quality & Safety

Location: Halifax

Type of Employment: Temporary, Hourly PT long-assignment (40% FTE) until 02/28/2026, 1 position

Start Date: 08/10/2025

Union Status: NSGEU Off & Cler, Admin Professionals Bargaining Unit

Compensation: $23.3519 - $25.3918/hour

Closing Date: August 7, 2025 (Applications accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre in Halifax, Nova Scotia, providing care for over two million people annually across the Atlantic region. We have approximately 4000 employees, physicians, volunteers, and learners. We focus on training, mentorship, and collaboration in modern facilities or virtually from home.

We promote an anti-racist environment and acknowledge the unceded and ancestral territory of the Mi’kmaq people. We are committed to diversity, equity, and inclusion, welcoming persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants, Persons with Disabilities, and 2SLGBTQIA+.

The Opportunity

The Registration/Scheduling Clerk handles patient registration, processing, and scheduling of physician clinics. Responsibilities include accurate data entry into Meditech, completing health forms and consents, assisting with audits, liaising with departments, relaying messages, scanning, archiving, mailing, maintaining supplies, obtaining charts, and training new staff.

Hours of Work

7-hour shifts on weekdays, with evening availability as required.

Your Qualifications

• High School Diploma or GED required; a recognized business/secretarial program is an asset.
• Previous experience preferred.
• Accurate keyboarding and data entry skills required; testing may be conducted.
• Strong organizational, analytical, time management, interpersonal, and communication skills required.
• Knowledge of medical terminology required.
• Competencies in other languages, especially French, are assets.

Thank you for your interest. We only contact shortlisted candidates for interviews/testing. Accommodation requests are welcomed during assessments.

This position is within the Admin Professionals bargaining unit. Preference is given to unionized employees. Clarify seniority, benefits, and vacation policies before accepting if changing unions or employment status.

Employment offers are conditional upon background checks and credential verification.

If you are an IWK Health employee, apply through the internal careers page to be flagged as an internal applicant.