Registration/Booking Clerk, Endo Diabetes Clinic - BC Children’s Hospital

Provincial Health Services Authority; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

Join a forward-thinking healthcare organization dedicated to providing exceptional patient care. As a Registration/Booking Clerk at a leading children's hospital, you will play a vital role in scheduling appointments, registering patients, and ensuring smooth operations within the clinic. This position offers an opportunity to work in a supportive environment that values diversity and equity, while actively contributing to the health and well-being of children and families in British Columbia. With a focus on professional development and a comprehensive benefits package, this role is perfect for those looking to make a meaningful impact in the healthcare sector.

Benefits

Comprehensive benefits package

Professional development opportunities

Annual statutory holidays

Flexible work options

WorkPerks discount program

Qualifications

• Grade 12 education with two years of recent experience or equivalent.
• Knowledge of medical terminology and effective communication skills.

Responsibilities

• Schedule and book patient appointments using a computerized system.
• Perform receptionist duties and maintain client charts accurately.

Skills

Keyboarding

Medical Terminology

Effective Communication

Organizational Skills

Ability to Operate Equipment

Interpersonal Skills

Physical Ability

Education

Grade 12

Two years recent experience

Tools

Computerized Scheduling System

Word Processing Software

Spreadsheet Software

Job description

Registration/Booking Clerk, Endo Diabetes Clinic

BC Children’s Hospital

Vancouver, BC

What You’ll Do

1. Utilizing a computerized scheduling system schedules and books patient appointments and follow-up appointments which includes booking complex interdisciplinary appointments, adjusting arrangements in accordance with patient and departmental requirements and notifying both patient and clinician, ensuring that appropriate date, time, and location are provided to patient, and placing appointment reminder calls to patients/families.
2. Receive and register patients within a computerized scheduling system upon arrival. Ensure patient demographics and appropriate information is complete and accurate and follows up with appropriate parties as necessary. Advise appropriate professional that the patient has arrived.
3. Perform referral functions including duties such as gathering additional/missing information, performing data entry, and receiving and processing related paperwork. Schedule new referrals based on established criteria and works with physicians, clinic nurses and other allied health professionals to appropriately schedule referrals based on clinical indicators.
4. Perform receptionist and other clerical duties including answering telephones, responding to inquiries and requests for information, obtaining patient files as necessary, greeting patients and families, printing daily and/or monthly schedules, and forwarding problems and complex queries to appropriate personnel.
5. Assemble and maintain client charts by utilizing appropriate forms and layout in accordance with established procedures and filing documentation. Telephone physicians’ offices or hospitals to request client information/documentation to ensure accuracy of records and charts.
6. Maintain a variety of records by performing duties such as data entry, collating information, maintaining log sheets and patient statistics on items such as client/patient attendance, treatment types, client/patient or treatment cancellations, and waitlist information. Follow up with appropriate team members as necessary.
7. Type and distribute a variety of material such as correspondence, reports, notices, agendas, notes/minutes of meetings and spreadsheets by utilizing various computerized word processing and spreadsheet software packages, creating files, and editing material for stylistic consistency and grammar as required.

Qualifications

What you bring

1. Grade 12, plus two (2) years’ recent experience, or an equivalent combination of education, training, and experience.
2. Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within healthcare settings.
3. Demonstrated knowledge and understanding of legislative obligations and provincial commitments within BC Children’s Hospital contexts found in the foundational documents including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

Core Competencies

1. Brings an understanding of the Indigenous specific racism and the broader systemic racism that exists in the colonial health care structure, and has demonstrated leadership in breaking down barriers and ensuring an environment of belonging.
2. Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

Skills & Knowledge

1. Ability to keyboard 45 w.p.m.
2. Knowledge of medical terminology.
3. Ability to communicate effectively both verbally and in writing.
4. Ability to deal with others effectively.
5. Ability to organize work.
6. Ability to operate related equipment.
7. Physical ability to carry out the duties of the position.
8. Demonstrates a commitment to beginning and continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly.

What We Bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

1. Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
2. Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
3. Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
4. Annual statutory holidays (13) with generous vacation entitlement and accruement.
5. PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
6. Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Temporary, Full-Time (Until August 26, 2025)

Wage: $27.10/hour

Location: 4500 Oak Street, Vancouver BC, V6H 2N9

Hours of Work: Monday – Friday; 08:00-16:00

Requisition # 181588E

What We Do

BC Children’s Hospital (BCCH) provides care for the most seriously ill or injured children and youth from across British Columbia.

BCCH is part of the Provincial Health Services Authority (PHSA).

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA and BCCH is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya'kula Team (Indigenous Recruitment & Employee Experience) for support at [e-mail].