Registrar

SIIT; Saskatoon; On-site; CAD 80,000 - 100,000; Full time

Job summary

A First Nation governed post-secondary institution is seeking a Registrar to oversee the Office of the Registrar. This leadership role involves ensuring the security and accuracy of academic records, managing staff, developing policies, and maintaining the integrity of student data. The ideal candidate will have a Master's degree and significant management experience in education.

Qualifications

• Minimum of five years of management experience in secondary or post-secondary education administration.
• Experience working in a post-secondary institution is an asset.
• Knowledge of First Nations cultures and organizations is an asset.

Responsibilities

• Ensure the integrity, accuracy, and security of all academic records.
• Lead and coach direct reports and engage them in achieving shared vision.
• Manage student data integrity and quality assurance.

Skills

Leadership Communication

Relationship Building

Attention to Detail

Education

Master's degree in business administration

Job description

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our ten Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

Nature and Scope

The Registrar is responsible for the strategic and operational functions of the Office of the Registrar. As an employee of SIIT, the Registrar adheres to a high level of confidentiality and ethics in the collection and use of information. This position will positively promote and create an environment that demonstrates SIIT's vision, mission, and mandate.

General Accountability

The Registrar ensures the integrity, accuracy, and security of all academic records of current and former students, ensures effective registration, secures student data files, and sets policy and procedure for their responsible use. The Registrar is accountable to lead and coach direct reports, guide their daily work, and engage them in developing and achieving a shared vision that will play a critical role in the Institute's commitment to excellence and growth.

The Registrar serves a key role in ensuring seamless business operations including but not limited to credentialing, enrolment, program and student records, student pathways and transfer credit, data mining and reporting, database and systems administration. The position is responsible for administering policies and regulations related to this position.

Specific Accountabilities Administration & Reporting

• Provide operational leadership for the overall vision, strategy and goals for the Registrar's office
• Develop and maintain effective systems and procedures for preserving the accuracy and security of the academic records system of the Institute
• In collaboration with academic managers, participate in the development, implementation and monitoring of policies and procedures within the area of responsibility and for the Institute as a whole, coupled with ensuring polices and procedures are enforced
• In collaboration with academic managers, plan and direct workflow related to credentialing activities
• Serve on committees or teams, providing project analysis and research, preparing documents and reports
• Accountable for the evaluation of all upcoming graduates to ensure that academic requirements have been met for the issuance of credits and credentials
• Collaborate as an active partner in the coordination of the annual convocation event
• Review and create an annual department operational plan
• Prepare and provide reports to various departments within and external to the institution
• Ensure student data integrity and quality assurance of student data
• Maintain student data integrity and quality by monitoring, improving and updating student data acquisition methods, data business processes, data quality audits, aggregate reporting and quality assurance testing of system upgrades

Database and Systems Management

• Supervision and administration of related institutional technology initiatives including digital credentialing software, learning management system, transfer credit system, and the student information system
• Collaborate on institutional initiatives in analyzing and planning future academic enterprise resource planning software
• Generate and analyze data to inform decision-making for program areas and operations management
• Lead the building, upgrading, maintenance and enhancement of technology integration as related to registrar office functions
• Remain current on changes and new developments that will affect and/or improve the Registrar's office through ongoing training and professional development

Relationship Management

• Respect, honor and acknowledge the uniqueness of each learner including: their unique languages, cultures, traditions, histories and prior learning and life experiences
• Contribute to a high level of service for SIIT learners, alumni, administration and stakeholders
• Ensure a professional functioning office through the identification, mediation and resolution of any conflicts within the department
• Foster a positive working relationship among academic and administrative units across the Institute to ensure learner and client needs are being met
• Develop and manage relationships with external agencies and stakeholders
• Represent and promote SIIT through external committees and events as required

Student Financial Aid Administration & Resource Allocation

• Remain knowledgeable on locally and regionally administered financial aid programs including, but not limited to: First Nation post-secondary funding, student loans, and other third-party sources
• Supervise approved financial assistance documentation and procedures
• Collaborate with finance department to provide accurate registration information and to initiate payment processes
• Develop and monitor budgets as requested
• Authorize purchase orders, approve and authorize invoices and expenses for payment
• Ensure resources are allocated in accordance with the financial planning and operating budget
  

People Management and Leadership

• Ensure a positive, diverse and inclusive work and learning environment
• Coach, develop and mentor direct reports to ensure their success; demonstrate leadership and initiative in sharing expertise with other team members
• Hold employees accountable for outcomes and a high level of performance by addressing people management issues within the department in a timely manner
• Provide leadership by delegating tasks, responding to staff inquiries and providing overall direction to team members
• Coordinate and balance the workloads of staff by effective work allocation, cross training, and prioritization
• Actively participate and support the Institute's strategic plan
• Take a lead role in building and leading the department through employee selection, performance management and evaluations

Required Qualifications and Experience:: A Master's degree in business administration, education administration, or a related field is required. A minimum of five years of management experience in secondary or post-secondary education administration is required. An equivalent combination of education and experience may be considered. Experience working in a post-secondary institution would be an asset. Knowledge of First Nations cultures and organizations would be an asset. A valid driver's license is necessary as travel is required.

This position is subject to accept or handle monies on behalf of SIIT. Therefore, a cleared criminal record check (CRC) is required.

Required Competencies: Flexible & Adaptable; Leadership Communication; Relationship Building; Results Oriented; Student/Client Service; Confidentiality & Professional Ethics; Planning & Goal Setting; Attention to Detail; Coaching & Developing Others.