Recruitment Coordinator

Allegis Group Services, Inc.; Canada; On-site; CAD 36,000 - 44,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Short & long-term disability

Health Savings Account

Employee Assistance Program

Tuition Assistance

Paid time off

Job summary

Allegis Global Solutions (AGS) seeks a Recruitment Coordinator to support client recruitment teams and manage candidate care from application through onboarding. You will handle administrative tasks, ensure compliance, and help schedule interviews.

You will maintain open communication with candidates, prepare offer letters in the HR systems, and assist with onboarding activities. A degree or equivalent and strong organizational skills are required; experience in a customer-facing role is a plus.

Qualifications

• Previous administrative experience.
• Experience in a customer service or other relevant customer facing role.
• Proficiency with Microsoft Office – Outlook.
• Strong written and verbal communication; ability to work under pressure.
• Degree level education or equivalent preferred.

Responsibilities

• Support recruitment team by completing activities within agreed timeframes.
• Ensure job requisitions comply with client and government standards.
• Post job requisitions across internal and external systems.
• Develop and coordinate interview schedules and manage changes.
• Create offer letters using HR systems and obtain approvals.
• Maintain communication with candidates throughout onboarding process.
• Initiate and monitor onboarding activities per client process.
• Maintain audit-ready offer and onboarding materials; escalate as needed.

Skills

Administrative experience

Customer service

MS Office (Outlook)

Written and verbal communication

Working under pressure

Education

Degree level education or equivalent

Job description

Working at Allegis Global Solutions (AGS) is more than just a job. It’s a career. It’s a community of people who invest in your development and empower you to blaze your own trail. Each of us is here to create real, measurable impact that moves needles. We operate beyond "roles" or "jobs" to realize the opportunity to make meaningful contributions to a bigger idea. Because we believe that when you build a workforce that’s designed to harness human enterprise, you design a workforce that’s built for impact.

At AGS, we help companies all over the world transform their people into a competitive advantage. It’s not about filling seats. It’s about designing workforces to meet missions and unleash the most transformative power in business today: The power of human enterprise.

With services around the globe, we have a point of view on the future of work that enables us to be a transformative partner in the way work gets done for our clients’ organizations. Meeting clients where they are, we design a plan and guide them along a transformational journey, applying bold actions and diverse minds to solve the most complex challenges – from permanent and extended workforce management to services procurement, consulting, direct sourcing and our Universal Workforce Model™.

We also represent over 100 countries and speak dozens of languages. So as you’re building relationships and doing your job, you’ll be exposed to other cultures and advancement opportunities while expanding your knowledge of global markets and strategies.

See what it’s like to work at AGS by searching #LifeAtAGS on any social network.

As a Recruitment Coordinator you will support the client recruitment teams and have responsibility for candidate care and administrative support associated with a candidate’s application process through to their onboarding.

As a Recruitment Coordinator you will possess strong attention to detail and accuracy and will be able to identify potential risks or issues associated with a candidate’s application or onboarding process and take corrective measures to mitigate.

Reporting into the Recruitment Administration Manager you will assist in driving high quality candidate care and strive to be an ambassador for the Allegis Global Solutions brand at every interaction.

Your duties may include, but are not limited to:

• Providing support to the recruitment team by completing designated activities within agreed timeframes.
• Ensuring job requisitions are compliant with client and government standards.
• Posting job requisitions as per agreed sourcing methodology across internal and external systems.
• Developing and coordinating timely interview schedules for candidates and managing any schedule changes accordingly.
• Creating offer letters using the client’s HR systems and obtaining the necessary approvals. Ensuring all information is accurate and all supporting documentation is provided.
• Maintaining consistent communication with candidates throughout the onboarding process, to manage requirements and expectations.
• Initiating and monitoring onboarding activities as per client process.
• Maintaining audit-ready offer and onboarding materials, resolving issues and escalating as needed.

• Previous administrative experience
• Experience in a customer service or other relevant customer facing role.
• Comfortable working with Microsoft Office – Outlook (or other calendar management systems).
• Previous recruitment or onboarding administrative experience e.g. generating employment offers.
• Strong written and verbal skills.
• Proven ability to perform under pressure and under tight deadlines.
• Degree level education or equivalent preferred.

Per Pay Transparency Acts: The range for this position is $40,000 CAD + bonus potential of up to $5,000 CAD.

Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Tuition Assistance
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

At AGS, we recognize our people are our strength. We are an equal opportunity (M/F/Disability/Veterans) and consider all applications without regard to race, gender, sexual orientation, gender identity, age, color, religion, national origin, veteran status, disability, genetic information or any other status protected by applicable law. We value our people, their varying perspectives and are committed to fostering an environment where they can bring their whole selves to work.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.