Recruitment Assistant | Employee Recruitment

Interior Health Authority; Kelowna; Remote; CAD 58,000 - 77,000; Full time

Benefits offered by this job

Competitive salary

Career Growth

Training & Education paid by employer

Vacation paid by employer

Insurance premiums paid by employer

Extended Health & Dental

Municipal Pension Plan

Balanced lifestyle

Job summary

Interior Health is seeking a term-specific full-time Recruitment Assistant to support all aspects of external recruitment. The role is flexible within the IH region (Okanagan, Thompson Cariboo Shuswap, East Kootenay, Kootenay Boundary) and runs until August 18, 2028, or return of the incumbent.

You will work in a collaborative team, manage high volumes, and coordinate postings, communications, and data for recruitment metrics.

Qualifications

• Degree or diploma in HR management or related field.
• CPHR is considered an asset.
• Minimum three years of related work experience.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Discuss inquiries with internal and external contacts to obtain information.
• Initiate follow-up processes with staff and resolve day-to-day problems.
• Provide general administrative support including mail handling, candidate routing, and offer letters.
• Assist with references and verification of offer details.
• Support internal postings and recruitment communications.
• Coordinate recruitment sourcing initiatives and attend meetings.

Skills

Communication (oral & written)

Administrative practices

Judgement & problem solving

Organization & prioritization

Discretion & tact

Word processing & spreadsheets

Teamwork

Initiative & independence

Marketing experience (asset)

Physical ability

Education

Human Resources degree/diploma

CPHR asset

Job description

Position Summary

The Human Resources Employee Recruitment team is looking for a term specific full time Recruitment Assistant to support all aspects of external recruitment. The location of this position is flexible within the Interior Health region (Okanagan, Thompson Cariboo Shuswap, East Kootenay, Kootenay Boundary).

This term position is until August 18, 2028, or return of the incumbent.

Who are we looking for?

If you have a passion for recruitment, can handle high volumes of work, possess strong organizational skills, and can juggle multiple priorities and tasks, this opportunity is for you. The ideal candidate will have previous experience in a recruitment or HR support role and be proficient with applicant tracking systems. Excellent organizational skills are essential for managing multiple job postings, candidate communications, along with maintaining accurate records. Strong written and verbal communication skills are required for interacting with candidates and internal partners, and meticulous attention to detail is crucial for managing applicant data and preparing recruitment materials. The ideal candidate will be proactive, resourceful, and able to anticipate recruitment needs while taking initiative in addressing them. Interpersonal skills are vital for building relationships with candidates and hiring managers, and a positive professional demeanor is essential for representing the company.

What we offer:

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation (per collective agreement)
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Contribution to Municipal Pension Plan
• Balanced lifestyle

Salary Range:

The salary range for this position is $58,494 (min) to $73,117 (midpoint) to $76,773 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Recruitment Assistant works in a team environment and supports all aspects of the employee recruitment functions including technical and confidential administrative support as well as providing advice and guidance to hiring managers and employees on issues related to, but not limited to, offer letter clauses, job postings, and any policy issues. The Recruitment Assistant serves as a vital linkage and communication source to keep the Recruitment team informed and aligned to its priorities.

SOME TYPICAL DUTIES AND RESPONSIBILITIES:

1. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries received by email/phone by determining the nature of the issues and provides information directly or through correspondence.
2. Initiates follow‑up processes with staff and others. Resolves day‑to‑day problems as required, evaluates operating procedures, and advises management as necessary. Drafts correspondence/ reports as requested. Prepares spreadsheets, graphs, flow charts, and statistics as required.
3. Provides general administrative support by:
   • Opening and screening daily mail, redirecting if required
   • Responding to general inquiries and re‑directing candidate applications to Recruiters
   • Producing offer letters based on standard templates, incorporating additional position‑specific details as directed by the Recruiters
   • Drafting secondment agreements and obtaining signatures as required
   • Managing requests for references including the authorization to release information
   • Verifying offer details, for example, registration numbers, licenses/certifications, sites etc.
   • Ensuring appropriate completion of a Criminal Record Check as required by the positions
   • Collect, organize, and report vacancy and other data to support the development of recruitment and sourcing metrics
4. Provides support to the Advisors related to the internal posting process, rankings, secondary job codes and internal offer letters.
5. Provides support to the Recruiters related to tracking, special projects and events (both in‑person and virtual).
6. Coordinates recruitment sourcing initiatives including job posting boards, database searches and direct email marketing as directed by the Recruiter.
7. Attends department meetings and follows up on action items as required.
8. Perform other duties as assigned.

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

How will we help you grow?

We provide you with an orientation customized to meet your needs, and immediate support and access from excellent colleagues. You will have access to work in an interdisciplinary environment where patients are at the centre of care. We also offer continuous education opportunities.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Come live, work and play where others only vacation. Make a difference. Love your work.

Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self‑identify as Indigenous (First Nations, Métis, or Inuit).

Qualfications

Education, Training, and Experience:

• Degree or Diploma in Human Resource Management or a related field.
• CPHR is considered an asset.
• Minimum three years of related work experience.
• Candidates who demonstrate an equivalent combination of education and experience may also be considered.

Skills and Abilities:

• Excellent oral and written communication skills
• Knowledge of administrative practices sufficient to assist Recruiters with a variety of tasks
• Sound judgement and problem solving skills
• Ability to organize and prioritize workloadAbility to be discrete, tactful, and flexible
• High level skills in word processing and spreadsheet applications
• Superior team working skills
• Ability to take initiative, and work independently with limited supervision
• Marketing experience and/or demonstrated knowledge is an asset
• Physical ability to perform the duties of the position