Recruitment, Admissions, and Registration Officer

NVIT Nicola Valley Institute of Technology; Merritt; On-site; CAD 57,000 - 69,000; Full time

Job summary

NVIT is looking for a Recruitment, Admissions, and Registration Officer for a full-time role at the Merritt campus. This position is crucial for enhancing learner access and success within the Indigenous public post-secondary education system, requiring strong organizational skills, communication abilities, and a commitment to Indigenous education.

Qualifications

• Minimum of one year of experience in the BC public post-secondary system.
• Lived experience and understanding of Indigenous peoples in Canada.
• Extensive experience with computer systems.

Responsibilities

• Manage student recruitment, admissions, and registration processes.
• Plan and coordinate recruitment activities and events across the province.
• Engage with community partners to facilitate student recruitment.

Skills

Communication

Organization

Interpersonal Skills

Education

Relevant Post-Secondary Diploma

Tools

Microsoft Office Suite

Ellucian Colleague

Job description

Recruitment, Admissions, and Registration Officer

Type: Full-time, Term

Opening Date For Accepting Applications: Monday, June 30, 2025

Resume Review: Wednesday, July 16, 2025

Position Start Date: Commencing as soon as a suitable candidate is available.

Salary: $57,138.47 - $68,274.45

Contact: Human Resources

Email: [e-mail]

Phone: [phone]

Address: NVIT
4155 Belshaw St.
Merritt, BC, V1K 1R1

NVIT is BC's Indigenous Public Post-Secondary Institute. As a leader in Indigenous post-secondary education and a fully accredited member of BC's post-secondary education system,we provide a comprehensive range of programs up to the degree level at our campuses in Merritt and Burnaby. NVIT also delivers programs online and in Indigenous communitiesthroughout British Columbia. Join a growing and innovative institution committed to making a difference in Indigenous education and communities. With an institutional mission to empower learners by strengthening voice and identity through education, NVIT employees honour an atmosphere embedded in Indigenous culture and traditions while cultivating an environmentfounded on learner centred principles that promote student recruitment, engagement and achievement.

Job Description:

NVIT anticipates a requirement for a Recruitment, Admissions & Registration Officer (RARO) at the Merritt campus and invites applications from qualified candidates. This will be a full-time, one-year term position, commencing as soon as a suitable candidate is available.

The Recruitment, Admissions & Registration Officer (RARO) plays a pivotal role within the Enrolment Services Team, overseeing a wide range of critical functions that directly impact learner access and success at NVIT. This position demands a high degree of initiative, organization, and attention to detail as it supports prospective and current students from first contact through to graduation.

The RARO is responsible for managing student recruitment, admissions, and registration processes. This includes responding to inquiries, processing applications, admitting students, guiding them through the registration process, maintaining accurate applicant lists, and preparing customized registration and information packages. The position requires consistent engagement and proactive follow-up to ensure a smooth, learner-centred experience.

As the lead for NVIT Merritt’s recruitment activities, the RARO must independently plan and coordinate a variety of outreach events, both on and off campus. This includes organizing and attending career fairs and promotional events across the province, often involving independent travel and evening/weekend commitments, particularly during peak recruitment periods. The RARO also works closely with the Events Planner to support major campus events hosted in Merritt.

This role requires an individual who thrives in a fast-paced, detail-oriented environment, is deeply committed to supporting learners and Indigenous education, and can effectively represent NVIT with professionalism, warmth, and cultural integrity. Guided by principles of shared responsibility, consistency, and collaboration, the Enrolment Services Team supports learner aspirations through the delivery of quality and accessible support services.

Key Responsibilities:

Student Recruitment:

• Increase Awareness: Drive efforts to increase awareness of NVIT’s educational opportunities across the province, emphasizing on-campus and community programs through strategic recruitment activities and engagement.
• Recruitment Activities: Coordinate and host recruitment activities for the Merritt campuses, ensuring alignment with recruitment goals and providing targeted outreach to potential students.
• Collaborate with the Recruitment and Events Officer (REO) to collect and analyze recruitment data to improve outreach methods and student engagement strategies.
• Represent NVIT at key recruitment events, including career fairs, high schools, trade shows, and other promotional events within Indigenous communities and broader educational settings.
• Build Relationships with Community Partners: Maintain strong relationships with Indigenous communities, organizations, and educational institutions (K-12 and post-secondary) to facilitate student recruitment and support. Host recruitment events and activities in collaboration with these partners, both on campus and in the community.
• Support NVIT Events: Assist in the planning and hosting of recruitment-focused and NVIT events on the Merritt campus.

Admissions and Registration:

• Enter and maintain student data in Ellucian Colleague (SIS) with a high degree of accuracy and attention to detail, ensuring data integrity across all enrolment services functions.
• Accurately register, add, drop, and withdraw students from courses while maintaining precise records and documentation.
• Provide technical support and guidance to students on accessing Self-Service, Microsoft Teams, Office 365, course schedules, and faculty contacts.
• Build and maintain course sections in the student information system with accuracy and awareness of program and scheduling requirements.
• Process credential and transcript requests promptly, ensuring alignment with institutional policies and privacy legislation.
• Respond to inquiries regarding admissions, student records, registration processes, program offerings, and general NVIT information, ensuring professional and informed communication.
• Create, maintain, and safeguard student records and files, following all NVIT procedures and privacy protocols outlined in FOIPPA.
• Compile and report on prospects, admissions, and registration data, ensuring reports are timely, accurate, and securely handled.
• Assist learners with booking Academic and Financial Planner appointments and manage Outlook calendars to support the efficient coordination of services.
• Perform other related duties as assigned by the supervisor, maintaining a high standard of accuracy, discretion, and professionalism in all aspects of work.

Requirements/Qualifications:

Education and Experience:

• Relevant Post-Secondary Diploma with a minimum of one year of experience in the BC public post-secondary system, preferably in recruitment, admissions, and/or registration environments.


• Equivalent education and experience may be considered.

Indigenous Knowledge and Experience:

• Lived experience and/or a deep understanding of the lived experiences of Indigenous peoples in Canada.


• Knowledge of and appreciation for Indigenous languages, cultures, and traditions.


• Understanding of Canada’s colonial history and its devastating impacts on Indigenous peoples, as well as Indigenous ways of being and knowing.


• Practice from a holistic, culturally safe, and trauma-informed perspective.

Technical Skills:

• Extensive experience with computer systems, including proficiency in Microsoft Office Suite (especially Teams, Word, PowerPoint, Excel, and Outlook), Ellucian Colleague, Self-Service, and Education Planner BC.

Travel and Flexibility:

• Valid driver’s license and a willingness to travel frequently, including to rural and remote areas.


• Energy and perseverance to support extensive travel requirements.

Personal Attributes:

• Self-motivated, independent problem solver with the ability to take initiative.


• Proven ability to build collaborative working relationships, achieving outcomes in the best interest of prospective and current students and NVIT.


• Strong interpersonal, written, and oral communication skills, as well as presentation abilities.

Other:

• Consent to a criminal record check through the Ministry of Justice Public Safety.

As an Indigenous centre for excellence, NVIT inspires learners to strengthen community.

NVIT gives high priority to Aboriginal candidates. All applicants should be experienced inworking with Aboriginal people.