Recruiting Coordinator (Temporary 6 Month Contract)

Faire; Toronto; Hybrid; CAD 80,000 - 100,000; Part time

Job summary

A leading wholesale online marketplace in Toronto seeks a Recruiting Coordinator for a temporary 6-month contract to assist in the recruitment process. The successful candidate will manage high-volume interview scheduling and ensure timely communication with candidates. Ideal applicants have at least 1 year of recruiting experience, strong organizational skills, and a proficiency in Greenhouse ATS. This position offers a starting pay of $29.64 per hour and supports a hybrid work schedule.

Benefits

Eligible for benefits

Flexible remote work up to 4 weeks per year

Qualifications

• 1+ year of experience as a Recruiting Coordinator or in an administrative support role.
• Ability to prioritize responsibilities and work independently.
• Experience in a fast-paced work environment.

Responsibilities

• Schedule interviews efficiently for candidates and hiring teams.
• Maintain data integrity within the applicant tracking system.
• Facilitate smooth candidate experiences during the interview process.

Skills

Excellent communication skills

Organizational skills

Problem-solving skills

Initiative

Empathy

Tools

Greenhouse ATS

Excel

Google Sheets

Job description

Overview

Faire is an online wholesale marketplace built on the belief that the future is local. We support independent retailers worldwide by using technology, data, and machine learning to connect them with products from around the world. Our mission is to help small businesses compete with large retailers by providing the right tools and insights.

Faire is driving positive economic impact in local communities by supporting the growth of independent businesses. We are looking for smart, resourceful, and passionate people to join us as we power the shop local movement.

About this role

We are looking for a driven, proactive Recruiting Coordinator for a temporary 6 month contract to assist with all aspects of the recruitment process.

In this role, you’ll work closely with our recruiting team and hiring managers to help scale Faire during a busy hiring period. You will be critical to an excellent candidate experience through timely communication and facilitating consistent interview itineraries. You will form solid business partnerships and frequently collaborate with recruiters and hiring managers on hiring plans. You will bring insight and ownership to initiatives that improve our processes, strengthen our talent brand, and enable us to be more data-driven decision makers. If you are an organized and creative problem solver, excellent communicator, champion for candidate experience, and eager to learn and grow in your career, we’d love to hear from you!

What you’ll do

• Work directly with candidates, recruiters, and hiring teams to schedule a high-volume of interviews in a timely manner
• Maintain and update Greenhouse, our applicant tracking system, to ensure no candidate falls through the cracks during the interview process and data integrity is maintained
• Provide a seamless interviewing experience by updating candidates regarding their application/interview status as needed and guiding through next steps
• Multi-task and effectively prioritize and work in a dynamic, high-growth environment
• Collaborate with recruiting and hiring team members to improve and streamline processes
• Develop strong client and stakeholder relationships (Hiring Managers, Interviewers, Recruiters, Sourcers, etc.) and maintain effective communication channels
• Facilitate all virtual onsites using Zoom to ensure a positive candidate experience; troubleshoot any issues in real-time

Qualifications

• 1+ year of experience as a Recruiting Coordinator or similar administrative support role
• Ability to take initiative and be proactive
• Exposure to applicant tracking or HR information systems
• Excellent communication skills - both verbal and written
• Exceptional organizational and problem solving skills in addition to a sense of urgency
• High level of empathy and a champion of exceptional candidate experiences
• Experience working in a fast-paced work environment with the ability to work independently, prioritize responsibilities, and manage time efficiently

Nice to Have

• Experience with Greenhouse, Faire’s ATS
• Comfort with Excel/Google Sheets

Salary Range

Canada: The starting pay for this role is $29.64 per hour.

This role will also be eligible for benefits. Actual base pay will be determined based on permissible factors such as transferable skills, work experience, market demands, and primary work location. The base pay range provided is subject to change and may be modified in the future.

Hybrid Faire employees currently go into the office 2 days per week on Tuesdays and Thursdays. Effective starting in January 2026, employees will be expected to go into the office on a third flex day of their choosing (Monday, Wednesday, or Friday). Additionally, hybrid in-office roles will have the flexibility to work remotely up to 4 weeks per year. Specific Workplace and Information Technology positions may require onsite attendance 5 days per week as will be indicated in the job posting. Applications for this position will be accepted for a minimum of 30 days from the posting date.

Why you’ll love working at Faire

• We are entrepreneurs: Faire is being built for entrepreneurs, by entrepreneurs. We believe entrepreneurship is a calling and our mission is to empower entrepreneurs to chase their dreams. Every member of our team is taking part in the founding process.
• We are using technology and data to level the playing field: We are leveraging the power of product innovation and machine learning to connect brands and boutiques from all over the world, building a growing community of more than 350,000 small business owners.
• We build products our customers love: Everything we do is ultimately in the service of helping our customers grow their business because our goal is to grow the pie - not steal a piece from it. Running a small business is hard work, but using Faire makes it easy.
• We are curious and resourceful: Inquisitive by default, we explore every possibility, test every assumption, and develop creative solutions to the challenges at hand. We lead with curiosity and data in our decision making, and reason from a first principles mentality.

Faire was founded in 2017 by a team of early product and engineering leads from Square. We’re backed by top investors in retail and tech including Y Combinator, Lightspeed Venture Partners, Forerunner Ventures, Khosla Ventures, Sequoia Capital, Founders Fund, and DST Global. We have headquarters in San Francisco and Kitchener-Waterloo, and a global employee presence across offices in Toronto, London, and New York. To learn more about Faire, you can read more on our blog.

Faire provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity or gender expression.

Faire is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Accommodations are available throughout the recruitment process and applicants with a disability may request to be accommodated throughout the recruitment process. We will work with all applicants to accommodate their individual accessibility needs. To request reasonable accommodation, please fill out our Accommodation Request Form.