Recruiting Coordinator - Contractor

Salesforce, Inc..; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

Salesforce, Inc. is seeking a Recruiting Coordinator to enhance candidate experience through effective interview management and collaboration with hiring teams. This high-impact role will offer exposure to global business units while ensuring efficient interview logistics and compliance. The position is contractual, blending in-office and remote work.

Qualifications

• 1+ years experience in a customer/client facing industry.
• 1+ years experience in an operational or administrative role.
• Capable of driving a positive candidate experience.

Responsibilities

• Schedule and coordinate interviews across multiple business units.
• Manage logistics for the interview process including travel coordination.
• Audit Employment Agreements and ensure timely completion of Background Investigations.

Skills

Communication

Organizational Skills

Customer Service

Collaboration

Tools

Workday

Google Suite

Slack

Tableau

Job description

Role Description:
In the Recruiting Coordinator role you will successfully partner with both our Talent Delivery and Hiring teams in order to provide best in class candidate experience. You will be a subject matter expert in all areas of the interview lifecycle and will use your expertise to influence and drive an optimum interview experience for all partners. This is a high-impact role which will provide exposure to all business units within Salesforce at both a regional and global level. In addition to interview scheduling, this role will provide the opportunity to get involved in high potential projects thus maximising opportunity for internal growth.


Responsibilities

• Assume responsibility for the Interview Scheduling Process across multiple business units at both a regional & global level. This includes (but is not limited to) scheduling and coordinating phone, virtual, panel and onsite interviews varying in degrees of complexity.
• Run all logistics for the interview process, inclusive of coordinating travel (flights & accommodation) & processing candidate reimbursements. This role will also be accountable for greeting candidates for onsite interviews as per the RC’s designated office hub. All will be done whilst ensuring both candidate and hiring team experience remain top of mind.
• Play a critical role in terms of interview compliance. Audit all Employment Agreements pre issuing to candidates and ensure Background Investigations are completed in a timely fashion and in advance of candidate's start date
• Build strong partnerships with multiple recruiters and hiring managers (across all levels of the business). Act as a thought partner and become a subject matter authority with your function and teams to troubleshoot challenges, influence the hiring process, and drive a positive candidate experience
• Strong ability to prioritize multiple tasks across different business units/regions. This is undertaken whilst maintaining efficiency, equity, and experience in a fast-paced environment.
• Ability to master our applicant tracking system, recruiting tools & systems, and organizational products (including but not limited to Workday, Goodtime, Google Suite & Slack)
• Give to both regional and global team-wide projects aligned to the Global RC vision
• Leverage Tableau & RC dashboards to provide relevant insights to recruiting partners & collaborators. Ability to educate hiring teams/recruiters on best scheduling practices in order to meet global scheduling SLAs

What you’ll need to be successful:

• A standout colleague at heart. Consistently seeking for opportunities to collaborate with team members (both regionally & globally) in order to drive forward the success of the Recruitment Coordinator team
• Great communication skills, social skills, and experience working with cross-functional collaborators of all levels in alignment with our core values
• Strong passion for delivering best in class Recruiting Experience / Customer Service (inclusive of hiring teams, candidates & Talent Delivery Partners)
• High attention to detail & organisational skills. Ability to identify high priority items amongst opposing tasks and pivot focus accordingly
• Growth mindset and innovative outlook in order to navigate change with resilience and proactively look for solutions
• Ability to give and receive feedback aligned to our Strong Culture Framework
• Demonstrate self sufficiency and resourcefulness to problem solve and execute when faced with uncertainty or ambiguity

Preferred Qualifications

• 1+ years of experience in a customer/client facing industry
• 1+ years of experience in an operational or administrative role
• Experience will be evaluated based on alignment to the strengths for the role (e.g. extracurricular leadership roles, military experience, volunteer work, etc.).

This is a 6 month contract role. It will be in a hub office 3 days a week in office and 2 days remote