Recruiter / HR Assistant - Part-Time

Larga Baffin Ltd.; Ottawa; On-site; CAD 48,000 - 62,000; Full time

Job summary

A leading company seeks a Recruiter / HR Assistant to support HR operations, including recruitment, employee onboarding, and health and safety training. The ideal candidate will have a college diploma in Human Resources, strong organizational skills, and a commitment to confidentiality. Larga Baffin offers competitive compensation and benefits, fostering an inclusive workplace.

Benefits

Major medical and dental coverage

Employee and Family Assistance Plan

Paid leave and difficulties

Group RRSP benefit plan

Qualifications

• Minimum 2 years experience in HR or as a Recruiter.
• Knowledge of Ontario Employment Standards Act.
• CHRP designation is an asset.

Responsibilities

• Manage day-to-day HR operations including recruitment and onboarding.
• Maintain employee records in HRIS (BambooHR).
• Organize health and safety training.

Skills

Organizational Skills

Interpersonal Skills

Attention to Detail

Confidentiality

Communication Skills

Customer Service

Education

College Diploma in business or Human Resources

Tools

BambooHR

Job description

Posted Friday, June 27, 2025 at 4 : 00 AM

Position Overview

Reporting to the Human Resources Manager, the Recruiter / HR Assistant will assist in supporting Larga Baffin’s HR department.

The primary responsibilities of this position will assist with day-to-day HR operations related to recruitment, employee orientation, training and development, health and safety, HRIS administration, administration of employee’s files and record keeping, and other program areas.

Key Responsibilities

Recruitment & Onboarding

• Supports recruitment and hiring activities in accordance with the provision of Larga Baffin’s Collective Agreement i.e. job postings, collection and pre-screening of resumes, scheduling and conducting interviews with hiring Managers, administering pre-employment / background tests, reference checks, drafting and extending offer letters etc.
• Assist with recruitment for all departments of Housekeeping, Kitchen, Human Resources, Client Care, Transportation, and Maintenance departments.
• Prepare new hire orientation packages and conducts designated portion of orientation for new employees.
• Assist with preparing name tags for new hires, name signage for department doors, and door keys.
• Post job postings on the boards and staff room job boards.
• Administer legislated training required to new employees in HR Downloads.
• Processes all new hire paperwork.
• Set up new hires in Ceridian.
• Participate in recruiting programs and job fairs.
• Maintains partnerships with various adult / youth Employment Centers, Employment Resource Centers, Colleges, and Universities for recruiting initiatives and job programs.
• Experience with unions and collective Agreements .

HRIS

• Creates and maintains files for all staff (both physical files and e-files) (BambooHR).
• Administers and maintains master employee spreadsheet and / or database.
• Maintains internal HR database / systems that track employee lifecycle activities including : applicant tracking, onboarding, status changes, job changes, salary changes, performance management, terminations etc.
• Assists with the preparation of various HR reports and data i.e. headcount, turnover, training completion reports etc.; monitors data accuracy and integrity.

Training & Development

• Tracks and maintains training records and notifies managers of required training (HR DOWNLIOADS)
• Conducts a monthly training audit to ensure employees are compliant with required training; work with department Managers to ensure outstanding training activities are complete.
• Assists with coordinating training and other testing with external vendors and partners.
• Ensures all training documentation and paperwork is accurate, complete, and filed.
• Notifies department Managers and the HR Manager when training re-certifications are required.
• Assists in supporting the sourcing of new training programs.
• Assists the HR Manager in the delivery of training session as required.

Health and Safety

• Organize monthly JH&S meetings and inspections.
• Update the JH&S binders.
• Post JH&S notes in the staff room of health and safety board.
• Report any JH&S issues to the HR Manager.
• Send updates of JH&S meeting notes to management.
• Post Health and Safety updates on the health and safety board.
• Organize trainings for CPR, First Aid, and JH&S trainings.

Administration

• Supports the management team with meeting preparations as required.
• Assist with minute meetings.
• Prepares employee correspondence including employment verification, annual compensation / increases, status change letters etc.
• Send reminders to management about probation appraisal reviews.
• Assists the HR Manager with ongoing and ad-hoc HR programs and initiatives including employee engagement, performance management, policy development and health & safety, surveys.
• Assists with the employee exit process i.e. collection of company assets etc.
• Assists the HR Manager and management team with other projects or activities as assigned.
• College Diploma in business, Human Resources or related field.
• Minimum of two (2) years’ experience in a Recruiter or HR Assistant position.

Skills & Abilities

• Working knowledge of HR best practices.
• Working knowledge (or willingness to learn) of Ontario Employment Standards Act.
• Highly effective organizational skills combined with the ability to multi-task and prioritize daily and weekly activities to meet set and changing deadlines.
• Exceptional ability to maintain a high level of discretion and confidentiality.
• Strong interpersonal and communication skills, verbal and written.
• Strong client and customer service.
• Demonstrated accuracy and attention to detail.
• Experience with HRIS (BambooHR) and / or software implementation considered an asset.
• Strong knowledge of office procedures and practices.
• Ability to demonstrate a high level of discretion with sensitive and confidential information.
• Ability to adapt to new technology.

Preferred Qualifications

• CHRP designation is an asset.
• Ability to speak Inuktitut is considered a strong asset.

Work Conditions

• Flexible hours, including nights, weekends, and holidays.
• Interaction with customers / clients, employees, and the public at large.
• Operation of desktop computer and peripherals.

Salary and Benefits

• Larga Baffin offers a competitive total compensation package. Employees are provided with an exceptional benefits plan which includes major medical and dental coverage for the employee and their dependents, and employee life insurance. Larga Baffin also offers a Group RRSP benefit plan for eligible staff.
• Larga Baffin provides paid sickness, personal leave days, and a 24 / 7 confidential Employee and Family Assistance Plan.
• Vacation (earn 2 weeks / year).

Larga Baffin welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

The successful candidate must be able to obtain a recent police records check (for the vulnerable sector) with results acceptable to Larga Baffin as a mandatory condition of employment.

Priority will be given to qualified Nunavut Beneficiaries. Larga Baffin does not provide housing and is not responsible for re-location costs. We thank all applicants in advance but are only able to respond to those candidates invited to an interview.