RECP-Receptionist

Lifemark; Mississauga; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading healthcare provider is seeking a full-time Receptionist for their Mississauga office. The candidate will provide administrative support, handle correspondence, and manage office organization. Ideal applicants have 3+ years in client service positions, are proficient with Microsoft Office, and have strong communication skills. This role offers the opportunity to work in an inclusive environment committed to equity.

Qualifications

• 3 years’ experience working in a client service, administrative position, or medical facility.
• Ability to be resourceful and proactive in dealing with issues.
• Ability to organize, multitask, prioritize and work under pressure.

Responsibilities

• Provide reception coverage and assist visitors.
• Handle data entry and maintain office organization.
• Notify parties of changes to appointments.

Skills

Client service experience

Verbal communication

Written communication

Organizational skills

Proficiency in Microsoft Office

Education

Relevant post-secondary/community college education

Tools

Microsoft Office

Adobe Acrobat

Job description

Viewpoint Mississauga- Receptionist

Location:

Viewpoint Mississauga, 405 Britannia Rd E Suite 100, Mississauga, ON L4Z 3E6

Status:

Full-time - Permanent

About Viewpoint

Viewpoint is the leading provider of high quality, defensible independent medical assessments. We are Canada’s largest IME company, delivering timely access to an extensive network of over 1,700 experienced and well-credentialed medical, psychological, and allied health professionals in over 300 physical locations across the country.

Our clients cross a diverse range of sectors, including life and health insurers, property and casualty insurers, the legal community, employers and government organizations.

Job Description

As an administrative assistant at Viewpoint, you will provide administrative support, performing tasks such as answering phones, greeting visitors and offering assistance, handling correspondence, assisting with data entry, and maintaining office organization.

Key Responsibilities:

• Reception coverage, including greeting assessors, examinees, and visitors and offering assistance
• Ensuring examinees are promptly checked in, assessors are notified, and all appropriate service forms are completed and signed
• Calling scheduled transportation for examinees, where applicable
• Notify all appropriate parties of changes to appointments and any changes to the schedule
• Data entry
• Printing, scanning, uploading, photocopying, and filing documentation
• Record management
• Maintaining office organization
• Preparing assessment rooms for examinees
• Providing support to staff and management, including handling correspondence
• Answering phone calls promptly in a professional and welcoming manner
• Maintaining the highest level of privacy of personal information and personal health information

Qualifications

• Relevant post-secondary/community college education
• 3 years’ experience working in a client service, administrative position, or medical facility
• Proficient computer efficiency (Microsoft Office, Outlook, Internet, Adobe Acrobat)
• Solid and effective verbal and written communication skills
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to organize, multitask, prioritize and work under pressure

We are committed to creating an inclusive environment where people from all backgrounds can thrive. Improving inclusion and equity is a collective responsibility. We promote equal employment opportunities for all job applicants, including but not limited to those self-identifying as a member of the employment equity groups: Indigenous peoples, Newcomers to Canada, Women, and Visible minorities.

Accommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process.