Records Management Consultant

Lucent Technology Inc.; Brantford; Remote; Part time

Job summary

A leading consulting firm is seeking a Records Management Consultant for a short-term contract to assess and recommend an Electronic Records Management System. The role requires extensive experience in records management and consulting within the public sector. The consultant will conduct audits, recommend specifications, and support procurement processes. This position is remote with occasional onsite requirements in Ontario, offering competitive compensation based on deliverables.

Benefits

Travel Reimbursement

Qualifications

• 7+ years of experience in records management or digital modernization.
• Experience advising on ERMS or related enterprise document systems.
• Strong report-writing and presentation skills.

Responsibilities

• Conduct a current-state audit of electronic records environment.
• Recommend specifications for a centralized ERMS.
• Support the client's team during the procurement process.

Skills

Records Management

Information Governance

Stakeholder Engagement

Report Writing

Tools

Microsoft 365

SharePoint

OpenText

Job description

Job Title:

Records Management Consultant (Public Sector – Contract)

Location: Remote (Canada-based preferred); occasional onsite meetings in Ontario may be required

Role Overview

Lucent Technology Inc. is seeking a qualified Records Management Consultant to join our proposal as a key resource for a short-term engagement focused on assessing and recommending an Electronic Records Management System (ERMS).

Role Summary

We are seeking a skilled and experienced consultant to:

• Conduct a current-state audit of a municipality’s electronic records environment (e.g., shared drives, Outlook, SharePoint)
• Recommend specifications for a centralized ERMS aligned with best practices and records retention policies
• Prepare a final report including gap analysis, technical and functional requirements, risks, and implementation budgeting
• Support the client’s team during the subsequent procurement process for the ERMS (responding to vendor questions)

Key Details

• Start Date: June 2025 (contingent on contract award)
• End Date: November 30, 2025
• Engagement Type: Independent contractor (or corp-to-corp)
• Location: Remote, with occasional onsite workshops in Ontario (as requested)

Compensation

• Expected Rate: CAD $80–$95/hour
• Paid monthly based on completed deliverables or approved work hours
• Travel Reimbursement: Reasonable expenses for onsite meetings (if requested by the client) will be reimbursed — including mileage, transit, and accommodation if required, subject to pre-approval

Required Qualifications

• 7+ years of experience in records management, information governance, or digital modernization
• Demonstrated experience advising or consulting on ERMS or related enterprise document systems
• Prior consulting for municipal or broader public sector clients (Ontario preferred)
• Strong report-writing, presentation, and stakeholder engagement skills
• Familiarity with records retention schedules, FOI legislation, and AODA compliance
• Available for a fixed-term contract engagement from June to November 2025

️ Nice to Have

• Experience working with Microsoft 365, SharePoint, OpenText, or similar platforms
• Previous involvement in ERMS selection, RFP support, or implementation projects

Application Instructions

• Please submit your resume and a brief cover letter to [e-mail] outlining relevant experience. Shortlisted candidates will be contacted for further discussions. This role is contingent on our successful award of the associated public sector contract.

Please apply by May 20 to be considered. Applications with incomplete answers to the screening questions may not be considered.

About Lucent Technology Inc.

Lucent Technology is a Canadian consulting firm specializing in enterprise systems, digital transformation, and public sector modernization. We’re agile, responsive, and focused on delivering results without bureaucracy. We treat our consultants with respect, transparency, and priority. We're an Equal Opportunity Employer.