Records Evaluator

Mount Royal University Career Services; Calgary; Hybrid; CAD 55,000 - 71,000; Full time

Job summary

A prominent educational institution in Calgary seeks a Records Evaluator to maintain academic records integrity. The role involves assessing graduation eligibility, managing student program requirements, and ensuring accurate record-keeping. Ideal candidates possess a bachelor's degree and relevant experience in a post-secondary setting. The position offers a salary range of $55,982 to $70,841 annually and will last until August 2026.

Benefits

Paid vacation

Training paid by employer

Membership in recreation centre

Qualifications

• 2 - 3 years of related experience in a post-secondary environment.
• Experience with Banner and DegreeWorks is an asset.
• Proven ability to prioritize a large volume of work.

Responsibilities

• Review academic records for graduation eligibility.
• Manage program requirements in consultation with Academic Chairs.
• Prepare and issue official documents for students.

Skills

Critical thinking

Communication skills

Collaboration

Analytical skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Google products

Banner

DegreeWorks

Job description

Job Title

Records Evaluator

Job Type

Replacement Term

Union

MRSA

Position Classification

SAD07 Administrative Services VII

Salary Grade

$55,982.00 - $70,841.00

FT or PT

Full-time

Hybrid Work

This position is eligible

Position End Date (if applicable)

8/14/2026

Location

MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)

About This Position

About the Division

The focus of the Students division is to serve and support the academic and non-academic growth and development of students. Our strength is in our approaches to peer-to-peer learning and student leadership by empowering students to work collaboratively with service areas and other students to grow holistically as individuals. The Students portfolio at Mount Royal broadly encompasses Student Experience & Success, Enrolment Management, International Education and Planning & Operations delivering support and services that are inextricably linked with the teaching and learning outcomes academic departments are tasked with achieving.

We support the University’s mission by assisting students, staff and faculty through a variety of departments, including: Admissions, Recruitment and Transfer Credit, the Office of the Registrar (Awards, Academic Scheduling & Curriculum, Records, Registration and Financial Aid), Student Success and Learning (Academic Advising, Student Community Standards, Student Experience, Student Learning Services),Access and Inclusion Services, Career Services, Wellness Services, Cougars Athletics and Recreation, the Iniskim Centre, International Education, Residence Services, Student Systems and Student Communications.

About The Role

Reporting to the Assistant Registrar, Records and Convocation, this position ensures that the integrity of academic records is maintained. The role includes evaluating student records for graduation eligibility and maintaining the degree audit system. Communication with a diverse population of internal and external clients requires a strong service orientation. The successful candidate will be expected to understand and promote awareness of institutional policies and procedures, ensuring accurate interpretation and equitable application.

This position is a full-time replacement term permanent position ending August 14, 2026 and working 35 hours per week.

Responsibilities

• Review the academic records of students who have applied to graduate to determine graduation eligibility
• Manage student completion of program requirements in consultation with Academic Chairs, Deans, and Advisors
• Prepare and issue materials and official documents for current and graduating students
• Perform updates to and maintain student record information
• Ensure the accuracy and integrity of the academic record through error reporting and resolving data issues
• Interpret and apply institutional policies and procedures
• Identify system anomalies and work with ITS to resolve data or functional issues in consultation with area specialist
• Review, analyze, and monitor curriculum changes and enter data into degree audit system using scribe tools
• Test degree audit system for quality control purposes where needed
• Participate in training new staff and maintain user documentation
• Participate and support convocation duties as assigned
  
  

Qualifications

• Three or four year bachelor degree or equivalent
• 2 - 3 years of related experience, ideally within a post-secondary work environment
• Experience working with Banner and DegreeWorks is considered an asset
• High-level critical thinking skills along with the ability to analyze and interpret data
• Demonstrated high aptitude for learning technical and detailed work
• Excellent communication skills with the ability to correspond with diverse populations
• Proven ability to collaborate with others and work effectively independently
• Proven ability to prioritize a large volume of work
• Well versed in Microsoft Office and Google products
  
  

Salary: $ 55,982 - $ 70,841 per annum

Closing Date: August 15, 2025

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).

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We encourage all qualified applicants to apply, however, Canadian citizens, permanent residents and others currently legally authorized to work in Canada will be given priority. Please note only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page.

If you require accommodation to participate in the recruitment process, please notify [e-mail] and we will work together on your accommodation request.

About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. MRU serves approximately 15,782 students, including 11,752 full-time and 4,030 part-time learners. MRU offers 13 bachelor's degrees encompassing 37 majors across faculties such as Arts, Business, Communications, Health, Community & Education, and Science & Technology. With over 74% of its student body drawn from the local area, Mount Royal University primarily serves Calgary and its surrounding region. MRU is a diverse yet close community with over 1,800 employees. Mount Royal provides employees the support they need to lead and advance institutional goals. Learn more about MRU's Academic Plan and Strategic Plan.

What We Offer

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions. At MRU, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. MRU offers a competitive total compensation package including learning/training paid by employer, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre. Positions over six months may also be eligible for health and dental benefits, pension, health and personal spending accounts, and disability benefits.

Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.