Records Coordinator

District of Saanich; Victoria; On-site; Full time

Job summary

The District of Saanich seeks a Records Coordinator for its Records and Information Services team. This permanent, full-time role involves managing records compliance and efficiency under the Freedom of Information and Protection of Privacy Act, requiring significant experience and a degree in Library and Information Studies. The position is recognized for its strong benefits and competitive salary, aiming to attract skilled individuals to enhance community services.

Benefits

Excellent benefits package

Municipal pension plan

Flexible work arrangements

Qualifications

• Over five years of related experience, significant in records management at senior level.
• Three years in a leadership position involving project management skills.

Responsibilities

• Provide records management expertise and facilitate implementation of the records program.
• Ensure compliance with FIPPA and promote efficiency in records management.

Skills

Records management

Project management

Compliance

Information security

Leadership

Education

Degree in Library and Information Studies

Local government certificate

Job description

The District of Saanich is the largest municipality on beautiful Vancouver Island, blending urban and rural environment and home to approximately 124,000 citizens. We provide a welcoming environment and maintain a healthy, dynamic, and safe workplace that consistently attracts the best talent to provide excellent services to our community while enabling our people to perform at their best and grow their skills. Our competitive wages, excellent benefits package, municipal pension plan, various flexible work arrangements, supporting and inclusive work environment and progressive initiatives make the District of Saanich a highly desirable place to invest your talent.

We have an exciting permanent full-time opportunity available as a Records Coordinator with our Records and Information Services team. As the Records Coordinator, you will provide records management expertise and advice to facilitate the successful daily implementation and maintenance of the corporate Records and Information Management Program. You will ensure compliance and promote efficiency of records and information management under the Freedom of Information and Protection of Privacy Act (FIPPA), with an emphasis on records accessibility, routine release, records retention and destruction, personal information banks, vital records, and information privacy and security.

As a qualified candidate you will have: a degree in Library and Information Studies or equivalent, supplemented by additional formalized education or certification in records and information management; over five years related experience including significant records management experience at a senior level, preferably in a municipal or other government agency setting; and three years of experience in a leadership/supervisory position which required project management skills that involved leading and implementing a records management project in a large organization. An equivalent combination of education and experience may be considered and a local government certificate or experience in a municipal environment would be considered an asset.

The successful candidate will work Monday to Friday 8:30 a.m. – 4:30 p.m.

This is a C.U.P.E. Local 2011 position with a wage of $49.41 per hour with an excellent benefits package and a generous pension plan. Job description and competition information can be found at www.saanich.ca. Please apply by 11:45 p.m. on Sunday, July 6, 2025 quoting competition 25154 to: Human Resources, District of Saanich, 770 Vernon Avenue, Victoria, BC, V8X 2W7.

The District of Saanich is recognized as one of BC’s Top Employers for 2025. As an equitable and inclusive employer, we value diversity of people to best represent the community we serve and provide excellent services to our citizens. We strive to attract and retain passionate and talented individuals of all backgrounds, demographics, and life experiences. If you require any adjustments to enable participation at any stage of the recruitment process, please contact in confidence [e-mail]. We thank all applicants for applying. Only those under consideration will be contacted.

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