Records Clerk Position

Auger Hollingsworth Professional Corporation (Ottawa and Toronto); Ottawa; Hybrid; CAD 50,000 - 60,000; Full time

Job summary

A prominent Ottawa law firm seeks a Litigation Law Clerk or Legal Assistant with a proactive approach to join their litigation team. You'll be vital in managing client records, preparing important legal documents, and ensuring compliance with privacy regulations. The position offers flexible work arrangements and a competitive salary. Ideal candidates will possess strong organizational skills and an ability to work efficiently under pressure.

Benefits

Unlimited Vacation policy

Pension matching program

Full health, dental benefits, and disability insurance

Qualifications

• Required to manage third-party client records and assist with litigation tasks.
• Must excel in organizing schedules and ensuring compliance with privacy laws.
• Experience in a legal environment and strong interpersonal skills are crucial.

Responsibilities

• Coordinate and track requests for medical and employment records.
• Prepare and finalize Affidavit of Documents according to civil procedure.
• Ensure timely receipt and verification of all client documentation.

Skills

Detail-oriented

Proactive

Client management

Litigation support

Communication skills

Organization

Job description

2 weeks ago Be among the first 25 applicants

Auger Hollingsworth Professional Corporation (Ottawa and Toronto) provided pay range

This range is provided by Auger Hollingsworth Professional Corporation (Ottawa and Toronto). Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$50,000.00/yr - CA$60,000.00/yr

About Us

Ottawa law firm Auger Hollingsworth had modest beginnings. In 2004, criminal defense lawyer Richard Auger started the firm with one client file, operating in shared office space with another law firm. Months later, Richard's wife, Brenda Hollingsworth, a litigation and personal injury specialist, joined the firm and became an equal partner.

The firm grew quickly as a result of Richard and Brenda's tireless work ethic. Early successes for clients led to word-of-mouth referrals and a buzz in the legal and business circles in Ottawa. As word spread about the law firm, recognition soon followed. The firm was named the bronze winner of the Ottawa Business Journal's "New Business of the Year" award in 2006.

Requirements

We are looking for a detail-oriented and proactive Litigation Law Clerk or Legal Assistant to join our team. In this role, you will be responsible for obtaining, organizing, and managing all third-party client records, such as medical files, employment documents, and insurance records. Your work will be essential to supporting our litigation team throughout discovery and trial preparation. You will also be responsible for preparing an Affidavit of Documents under the Rules of Civil Procedure.

Location: Ideally based in Eastern Ontario or the GTA, but open to strong candidates located anywhere in Ontario. We offer flexible work options: in-office, hybrid, or fully remote.

Key Responsibilities

• Coordinate and track requests for medical, hospital, rehabilitation, employment, and insurance records
• Liaise with healthcare providers, employers, government agencies (e.g., WSIB, OHIP), and other third-party sources
• Follow up diligently to ensure timely receipt of all requested records
• Review and verify the accuracy and completeness of incoming documents
• Collaborate with Med Chart for third-party record retrieval
• Maintain organized digital and physical filing systems for client documentation
• Summarize records and communicate relevant updates to the legal team
• Ensure all records handling is compliant with applicable privacy legislation (e.g., PHIPA)
• Respond to internal requests regarding the status of record collection
• Assist with litigation by preparing records, briefs, and liaising with medical-legal experts
• Draft and finalize Affidavit of Documents in line with the civil procedure rules
  
  
  

What Will You Bring

• High Performance Mindset: You are an "A Player" who understands that excellence as a law clerk/legal assistant requires hard work, focus, and unwavering commitment.
• Integrity & Accountability: You follow through on your commitments—your actions consistently align with your words.
• Organization & Planning: You excel at organizing and scheduling litigation milestones, ensuring cases progress efficiently and are resolution-focused.
• Litigation Support Expertise: You are a strategic executor with strong client management skills and the ability to assist lawyers effectively at every stage—discovery, mediation, pre-trial, and trial.
• Positive Energy: You bring enthusiasm and a high level of energy to your work and team interactions.
• Emotional Intelligence: You possess outstanding interpersonal and communication skills, allowing you to build strong relationships and influence positively.
• Integrity & Judgment: You demonstrate honesty, sound decision-making, and creativity in complex situations.
• Driven to Succeed: You have a competitive spirit and a relentless desire to deliver results and contribute to successful case outcomes
  
  
  

Benefits

• Enjoy the balance of remote, hybrid, or in-office work environment
• Unlimited Vacation policy
• Pension matching program
• Full health, dental benefits, and disability insurance
• Competitive base salary ranging from $50,000 - $60,000 plus bonus incentives
  
  
  

Diversity and Inclusion

Diversity is an important firm value. We are committed to providing equal opportunities in employment and to providing a workplace that is free from discrimination and harassment. This means that all job applicants, employees, and partners will receive equal treatment regardless of race, color, ethnicity or national origins, sex, marital status, disability, age, sexual orientation, religion, or belief.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

Referrals increase your chances of interviewing at Auger Hollingsworth Professional Corporation (Ottawa and Toronto) by 2x

Team Assistant, Casual, Eastern Champlain South: Cornwall, Winchester, Hawkesbury

Gatineau, Quebec, Canada CA$26.47 - CA$34.31 4 hours ago

Administrative Assistant (Transportation/Health and Safety)

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.