Records Assistant (18M Term)

Canadian Nuclear Laboratories; Chalk River; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Records Assistant to join their team in Chalk River. In this role, you will be responsible for organizing and formatting technical reports, ensuring they are accurate and consistent. You'll also provide support to department staff and assist in records management. This position offers a unique opportunity to work in a collaborative environment focused on advancing nuclear science and technology for a sustainable future. If you're detail-oriented and passionate about supporting organizational efficiency, this role is perfect for you.

Benefits

Paid time off (vacation, sick, floater & personal)

Benefits effective day one

Tuition support

Pension plan

Qualifications

• 1-2 years of related experience or a college diploma in a related discipline.
• Detail-oriented with strong communication skills.

Responsibilities

• Organizing and formatting technical reports for accuracy and consistency.
• Providing guidance on records management and information systems.

Skills

Detail-oriented

Oral communication skills

Written communication skills

Tact and courtesy

Education

Secondary school completion (Grade 12)

College diploma in related discipline

Tools

Microsoft Office Suite

Adobe

Job description

Are you looking for a role that will challenge you? Can you see yourself organizing, prioritizing, assembling, editing, and formatting technical reports to make them consistent, accurate, and valuable? Do you like to provide guidance and support to other department employees on records management and information systems? If you answered yes, then this may be the job for you! Our Chalk River location is looking for a Records Assistant; apply today!

What will you be doing!

• Acting as the primary contact to answer routine questions, obtaining and providing information to stakeholders within and outside the organization, and ensuring timely and accurate responses.
• Organizing, prioritizing, assembling, editing and formatting technical reports to make them consistent, accurate and valuable; expediting these, when required, to customers before the established deadlines.
• Providing general assistance to the staff within the Department by issuing and/or filing correspondence.
• Preparing standard reports in support of the Department Manager and staff.
• Providing guidance and support to other department employees on records management and information systems.
• Processing and performing data entry into a database or electronic filing system, and maintaining hard-copy and soft-copy filing systems.
• Implementing internal quality controls as well as security measures for the records management system.
• Providing backup support to other sections or other roles within the same section.
• Other duties as assigned by your manager.

What we are looking for:

• Education
  • Successful completion of secondary school (Grade 12) with 1-2 years of related experience or a college diploma in a related discipline and one year of experience.
• Knowledge, Skills & Abilities
  • Knowledge of Microsoft Office Suite and Adobe to filter reports, capture documents in PDF format, format documents, and prepare them for archival, modify existing procedures and create flowcharts.
  • Detail-oriented to identify discrepancies and errors in formatting and coding of documentation and any inconsistencies in metadata and records.
  • Oral and written communication skills to relay information one-on-one to interpret existing procedures to customers and coworkers.
  • Tact and courtesy when dealing with internal customers.
  • Working towards the Records Management Certification.
• Security Clearance Eligibility Required
  • Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom.

Why CNL?

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pacesetters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

We offer a complete total rewards package:

• Paid time off (vacation, sick, floater & personal);
• Benefits effective day one, that’s right, no waiting period;
• Tuition support;
• and a pension!

Do Our Priorities Resonate with You?

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.

Location:

CNL’s Chalk River laboratory is nestled in the Ottawa Valley and affords our employees an environmentally pristine area with extensive forests, hills, and numerous small lakes. These support a variety of wildlife typical to the southern edge of the Canadian Shield. Many surrounding towns, such as Pembroke, Petawawa, and Deep River, provide unparalleled outdoor adventures at your doorstep!

This role is a fully onsite role that requires the employee to primarily work at CNL’s Chalk River Laboratory site, with only occasional opportunities to work remotely, if desired by the employee.

CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity, and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders, and partners of all racial, cultural, and ethnic identities. Please read here for more on our DE&I Commitment.

CNL also supports a workplace environment and corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity, and Excellence. These values encourage equitable employment practices and career prospects, including accommodations for all employees.

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received regarding accommodation requests will be kept confidential.

The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.