Records and Information Specialist

City of Burnaby; Burnaby; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading municipal organization in Metro Vancouver is seeking a Records and Information Specialist for a temporary full-time role. You will coordinate the Records and Information Management program and develop training for staff. Ideal candidates will have a university degree and knowledge of records management practices. This position requires experience with SharePoint Online and supports the development of policies and compliance audits. Competitive salary and professional growth opportunity offered.

Qualifications

• Completion of a university degree in a related field.
• Specialized courses in records management or information technology.
• Considerable related experience or equivalent combination.

Responsibilities

• Develop, implement, and coordinate the corporate Records and Information Management program.
• Conduct compliance audits and prepare reports.
• Deliver training on records management policies.

Skills

Records management

Information technology

SharePoint Online

Compliance audits

Education

University degree in a related field

Courses in records management

Job description

Records and Information Specialist

Competition No: 2025-298
Duration: Temporary Full Time
Salary: $6,730 – 7,011 – 7,319 – 7,629 – 7,946/month (2024 Rates)
Schedule: 70 hours bi-weekly; Monday to Friday from 8:00 AM – 4:45 PM
Special Notes: Normal for CUPE 23 Inside Division Collective Agreement

This position works in the Freedom of Information, Privacy and Records organization unit. This is professional records and information management and administrative work developing, implementing and coordinating the corporate Records and Information Management program specifically focused on the City’s implementation of a new Enterprise Content Management program using SharePoint Online.

The incumbent recommends and participates in the development of policies and procedures; develops and delivers training to staff on records and information management policies, procedures and best practices; conducts Records Information Management compliance audits and disposition procedures; prepares reports and related materials; builds relationships with departments across the City to support on-going records management; works collaboratively with the ECM project team on records management practices; implements revised practices to enhance the City’s record management practices; considerable independence of judgement and action is exercised while policy matters and unusual problems are discussed with a supervisor who reviews performance for effectiveness and accomplishment of goals and objectives.

Qualifications include completion of a university degree in a related field, supplemented by specialized courses in records management and/or information technology and considerable related experience or an equivalent combination of education, training and experience. The incumbent will have considerable knowledge of the Local Government Act, Community Charter, the Freedom of Information and Protection of Privacy Act (FIPPA), City Bylaws, policies and regulations governing the work along with the ability to develop, recommend and upon approval, establish policies and procedures; develop, maintain and update manuals and system documentation. Experience with SharePoint Online and or large-scale records transformation initiatives is considered an asset. A Driver’s Licence for the Province of British Columbia is required.

This is a Temporary Full Time position until December 31, 2026.

Please apply online by October 16, 2025. Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview. For assistance, please contact People and Culture at 604-294-7303.

We thank all applicants for their interest; however, only those considered for an interview will be contacted.

EQUAL OPPORTUNITY EMPLOYER. We respectfully acknowledge that the City of Burnaby is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), səlilwətaɬ (Tsleil-Waututh), and kʷikʷəƛ̓əm Peoples (Kwikwetlem). Each Nation has distinct histories and distinct traditional territories that fully or partially encompass the city. We encourage you to learn more about the Host Nations whose ancestors have occupied and used these lands, including parts of present-day Burnaby, for thousands of years.