Receptionist - Part Time

COGIR Real Estate; Ottawa; On-site; CAD 22,000 - 30,000; Full time

Job summary

Cogir Senior Living is seeking a receptionist in Ottawa to manage the front desk, answer calls, greet visitors and handle mail and couriers. This on-site role requires strong communication and organizational skills and a professional telephone manner.

You will support meeting coordination, room bookings and basic administrative tasks while upholding the company’s values and commitment to service excellence.

Qualifications

• Above-average interpersonal, oral and written communication skills.
• Previous reception experience is an asset.
• Professional and polished telephone manner.
• Ability to handle multiple tasks under pressure and meet deadlines.
• Highly organized and detail-focused.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, E-Mail).

Responsibilities

• Answer all incoming calls and respond to inquiries professionally.
• Redirect calls as needed and take clear messages.
• Greet and direct visitors.
• Sort and distribute internal mail and external mail.
• Prepare packages and arrange courier pick-up.
• Manage meeting room bookings and updates to lists.
• Maintain a clean, stocked reception area.
• Assist with small administrative projects as needed.
• Contribute to the organization’s values and integrity.

Skills

Interpersonal skills

Oral and written communication

Telephone etiquette

Microsoft Office

Tools

Microsoft Office Suite

Job description

Description

$18.70

Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.

For over 25 years, we have dedicated every day to the happiness of retirees.

Human Focus – Creativity - Excellence

We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today!

Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.

Key Responsibilities

• To answer all incoming calls, and respond to caller's inquiries in a positive, professional manner;
• To redirect calls as appropriate and take clear, concise messages when required;
• To greet, assist and direct all visitors;
• To pick up and sort internal mail;
• To stamp, deliver and maintain mail machine for external mail;
• To prepare packages and arrange courier pick up;
• To arrange meeting room schedule and bookings;
• To update phone and distribution lists;
• To maintain a clean, safe, fully stocked and well organized reception area;
• To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.);
• To complete other duties as assigned;
• To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity.

Qualifications

• Above average interpersonal, oral and written communication skills;
• Previous experience in reception is considered an asset;
• Must exhibit professional and polished telephone manner;
• Ability to handle multiple tasks at once, work under pressure, and meet deadlines;
• Highly organized and detail focused;
• Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)

Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.