Receptionist / Office Services Coordinator

AIG Insurance Company of Canada; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading insurance firm is seeking a Receptionist / Office Services Coordinator in Toronto. This role involves front-desk responsibilities, office coordination, and ensuring a welcoming environment. Candidates must possess strong organizational and communication skills, along with a proficiency in Microsoft Office. This position offers a full-time opportunity in a collaborative office environment.

Benefits

Comprehensive benefits package

Professional development opportunities

Qualifications

• Minimum 3 years of experience in office administration or a related role.
• Strong interpersonal and communication skills.
• Ability to prioritize and multitask in a fast-paced environment.

Responsibilities

• Greet and assist visitors, clients, and staff professionally.
• Schedule and coordinate meeting rooms.
• Provide administrative support including data entry and internal communications.

Skills

Organizational skills

Customer service orientation

Communication skills

Proficiency with Microsoft Office Suite

Multitasking ability

Education

High school diploma

Associate or bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

At AIG we are reimagining the way we help customers to manage risk. Join us as a Receptionist / Office Services Coordinator to play your part in that transformation. Its an opportunity to grow your skills and experience as a valued member of the team.

Make your mark in Corporate Operations

Corporate Operations provide a wide range of services to the organization such as Finance Internal Audit Communications Security and Human Resources.

How you will create an impact

We are seeking a highly organized professional and proactive individual to serve as our Receptionist and Office Services Coordinator. This multifaceted role combines front-desk responsibilities office coordination and facilities services support to ensure smooth day-to-day operations and a welcoming environment for employees and visitors.

Key Responsibilities :

Reception & Front Desk :

Greet and assist visitors clients and staff with professionalism and courtesy.

Answer screen and route incoming calls and messages.

Manage reception area to maintain a clean organized and professional appearance.

Handle incoming and outgoing mail packages and courier services.

Manage visitor access issue guest badges and maintain security protocols.

Office Coordination :

Schedule and coordinate meeting rooms including setup and cleanup.

Assist catering orders and event logistics.

Provide administrative support such as document formatting data entry and internal communications.

Support onboarding / offboarding of employees including desk setup and access provisioning.

Print / scan and prepare mail for mailing.

Assist with monitoring the office environment to help ensure a positive workplace experience.

Support in the execution of Daily and Monthly Checklists checklist.

Provide support for ongoing initiatives such as the First Responder Program process optimization efforts and other key projects as needed.

Onboarding / Offboarding

Assist with submitting the necessary tickets for new hires for application provisioning

Provide daily / weekly / Monthly status reports to Manager

What youll need to succeed

High school diploma required; associate or bachelors degree preferred.

Minimum 3 years of experience in office administration facilities coordination or a related role.

Strong interpersonal and communication skills.

Proficiency with Microsoft Office Suite (Word Excel Outlook Teams)

Ability to prioritize and multitask in a fast-paced environment.

High level of professionalism discretion and customer service orientation.

Preferred Skills :

Advanced analytical skills with experience collecting organizing and disseminating abundant information accurately.

Exceptional verbal written and visual communication skills.

Proficiency with Microsoft products is a must be able to create reports. Etc.

Be able to multitask.

Customer centric

Ready to take your career to the next level We would love to hear from you.

LI-PA1

At AIG we value in-person collaboration as a vital part of our culture which is why we ask our team members to be primarily in the office. This approach helps us work together effectively and create a supportive connected environment for our team and clients alike.

Enjoy benefits that take care of what matters

At AIG our people are our greatest asset. We know how important it is to protect and invest in whats most important to you. That is why we created our Total Rewards Program a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health wellbeing and financial securityas well as your professional developmentto bring peace of mind to you and your family.

Reimagining insurance to make a bigger difference to the world

American International Group Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the worlds most far-reaching property casualty networks. It is an exciting time to join us across our operations we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG you can go further to support individuals businesses and communities helping them to manage risk respond to times of uncertainty and discover new potential. We invest in our largest asset our people through continuous learning and development in a culture that celebrates everyone for who they are and what they want to become.

Welcome to a culture of inclusion

Were committed to creating a culture that truly respects and celebrates each others talents backgrounds cultures opinions and goals. We foster a culture of inclusion and belonging through learning cultural awareness activities and Employee Resource Groups (ERGs). With global chapters ERGs are a cornerstone for our culture of inclusion. The talent of our people is one of AIGs greatest assets and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.

AIG provides equal opportunity to all qualified individuals regardless of race color religion age gender gender expression national origin veteran status disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities. If you believe you need a reasonable accommodation please send an email to .

Functional Area :

AS - Administrative Support

AIG Insurance Company of Canada

Required Experience :

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1