Receptionist / Office Assistant

TriMark People Solutions Inc.; Alert Bay; On-site; CAD 32,000 - 37,000; Part time

Benefits offered by this job

Collaborative environment

Indigenous community impact

Job summary

‘Na̱mǥis First Nation is seeking a Receptionist/Office Assistant in Alert Bay, BC. This part-time, onsite role supports Early Childhood Development Programs and NVI AIDP with clerical tasks and front-desk responsibilities.

The position requires strong communication, organizational skills, and confidentiality. A Grade 12 plus office administration credentials are preferred, with 2 years of client-record experience and proficiency in Microsoft Office.

Qualifications

• Grade 12 or equivalent preferred; a certificate/diploma in office management/administrative support is an asset.
• Two years of experience with client records is an asset.
• Experience using Microsoft Word, Excel, PowerPoint and data entry databases.

Responsibilities

• Answer, screen, and forward incoming calls and messages.
• Respond to general inquiries and handle paperwork, photocopying, and filing.
• Check business email and sort messages.
• Order janitorial and office supplies and arrange service/maintenance of equipment.
• Arrange staff meetings with the ECD Manager and maintain staff in/out board.
• Perform other duties as assigned.

Skills

Communication

Organization

Confidentiality

Adaptability

Time management

Education

Grade 12 or equivalent

Office management/administrative support certificate or diploma (asset)

Tools

Microsoft Office

Data entry

Job description

Job Title: Receptionist / Office Assistant

Employer: ‘Na̱mǥis First Nation

Department: Early Childhood Development / NVI AIDP

Location: Alert Bay, BC

Employment type: Part Time - onsite (17.5 hours per week)

Salary: Level 09, $22.87 per hour - $26.54 per hour, commensurate with experience

Reports to: Director ‘Namgis Community Services

Date posted: September 18, 2026

Posting closes: Until filled

About The Role

We are seeking a part-time full-time (17.5hours/week) Receptionist/Office Assistant to provide clerical support for the Early Childhood Development Programs and for NVI AIDP.

Key Responsibilities

• Answer, screen, and forward incoming calls and messages
• Respond to general inquiries
• General paperwork, photocopying, and filing
• Check business email and sort
• Order janitorial and office supplies
• Arrange for service and maintenance of office equipment
• Arrange staff meetings with the direction of the ECD Manager
• Maintain staff in/out board
• Perform any other related duties that may be assigned from time to time.

Education

• Grade 12 or equivalent preferably.
• Completed certificate or diploma in office management/administrative support as asset.

Experience

• Two years of experience with client records, an asset.
• Experience with Microsoft applications (Word, Excel, PowerPoint), and data entry database, including keyboarding, word processing, and other computer standards.
• Ability to work in a challenging environment and adapt to change

Additional Requirements

• Valid BC Class 5 Driver’s License and reliable vehicle.
• Clean criminal record check pertaining to work with children and vulnerable adults.
• Ability to work flexible hours, including evenings and weekends.
• Demonstrated communication skills - written and verbal
• Organized with the ability to react efficiently to tasks in a busy work environment
• Demonstrate the importance and adherence to confidentiality.

What We Offer

• A collaborative, purpose-driven work environment.
• The opportunity to make a direct, lasting impact on the health and sustainability of a vibrant Indigenous community.