Receptionist - casual

Cogir Senior Living; Oakville; On-site; CAD 22,000 - 26,000; Full time

Job summary

Cogir Senior Living in Oakville, Ontario, is seeking a friendly Receptionist to welcome visitors, answer calls, and support on-site management. This role requires poise, clear communication, and a proactive approach to daily tasks.

You will manage mail, schedules, visitor routing, and basic administrative duties, contributing to a clean, organized reception and a positive experience for residents, families, and staff.

Qualifications

• Excellent customer service and written/verbal communication skills.
• Professional, polished telephone manner.
• Ability to handle multiple tasks, stay organized and meet deadlines.
• Basic computer skills including Word, Excel, and email.

Responsibilities

• Answer incoming calls and respond to inquiries professionally.
• Redirect calls and take clear messages.
• Greet and direct visitors.
• Sort and distribute internal mail; prepare packages and arrange courier pickups.
• Coordinate meeting room bookings and update distribution lists.
• Maintain a clean, stocked reception area and support small admin tasks.
• Support other duties as needed and uphold organizational values.

Skills

Customer service

Phone etiquette

Multitasking

Professional demeanor

Microsoft Office

Tools

Microsoft Office

Job description

Wage per hour

$19.36

Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.

For over 25 years, we have dedicated every day to the happiness of retirees.

Human Focus - Creativity - Excellence

We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today!

Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.

Key Responsibilities

• To answer all incoming calls, and respond to caller’s inquiries in a positive, professional manner;
• To redirect calls as appropriate and take clear, concise messages when required;
• To greet, assist and direct all visitors;
• To pick up and sort internal mail;
• To stamp, deliver and maintain mail machine for external mail;
• To prepare packages and arrange courier pick up;
• To arrange meeting room schedule and bookings;
• To update phone and distribution lists;
• To maintain a clean, safe, fully stocked and well organized reception area;
• To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.);
• To complete other duties as assigned;
• To uphold and promote the organization’s values and philosophy relating particularly to ethics, morality, and integrity.

Qualifications

• Above average interpersonal, oral and written communication skills;
• Previous experience in reception is considered an asset;
• Must exhibit professional and polished telephone manner;
• Ability to handle multiple tasks at once, work under pressure, and meet deadlines;
• Highly organized and detail focused;
• Expertise in Microsoft Office ( Word, Excel, PowerPoint, E-Mail)

Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.__