Receptionist and Attendance Co-ordinator

Jobs in Education; Toronto; On-site; CAD 50,000 - 56,000; Full time

Job summary

A prestigious educational institution in Toronto is seeking a Receptionist and Attendance Co-ordinator. This role involves welcoming students and visitors, managing attendance records, and supporting the school’s mission. The ideal candidate has receptionist experience in education, strong customer service, and organizational skills. The position offers a full-time contract with an annual salary of $50,000 - $56,000.

Benefits

Extensive health and dental coverage

Daily lunch provision

Access to on-site fitness center

Professional development opportunities

Qualifications

• Experience as a receptionist, preferably in education.
• Outstanding customer service and communication skills.
• Strong organizational and time management skills.

Responsibilities

• Greet and direct all arrivals warmly and professionally.
• Manage daily student attendance and report to the Vice Principal.
• Oversee the attendance process and resolve discrepancies.

Skills

Receptionist experience

Customer service skills

Interpersonal skills

Communication skills

Security vigilance

Proficiency with Google Suite

Proficiency with Microsoft Office

Database experience

Task prioritization

Organizational skills

Job description

Job Description

Receptionist and Attendance Co-ordinator

Full-Time 18 Month Contract (Commencing end of August 2025 until March 2027)

On-Site

Annual Salary Range : $50,000 - $56,000

For over 155 years, The Bishop Strachan School has been helping talented girls become fearless women who are able to navigate the world with intellectual curiosity, agility, and compassion. Our history is bound up with our bold mission - to "inspire girls to be fearless; educate them to be leaders" - and we continue to do that today.

The Receptionist and Attendance Co-ordinator is the first point of contact for students, staff, families, visitors, and service providers arriving at BSS. They will greet and direct all arrivals warmly and professionally, ensuring needs are met efficiently. The role involves managing daily student attendance, tracking, and reporting to the Vice Principal, Student Experience. This position collaborates with faculty, students, parents, and staff, aligning with the school’s vision, philosophy, and strategic plan.

Responsibilities include:

• Providing professional, friendly assistance and directions to the BSS community
• Answering main phone lines, monitoring the Sign In app, and verifying guest identification
• Maintaining an inviting and presentable reception area
• Ensuring safety as a gatekeeper upon entrance
• Executing crisis management protocols during evacuations and drills
• Overseeing the attendance process promptly
• Tracking student arrivals and departures, liaising with division offices
• Monitoring and updating student attendance records, including absences, late arrivals, and early dismissals
• Ensuring faculty complete class attendance timely and resolving discrepancies
• Producing attendance reports and communicating with parents and the Vice Principal
• Performing administrative functions like correspondence, scheduling, and maintaining electronic files

Qualifications:

• Receptionist experience, preferably in education
• Outstanding customer service skills
• Excellent interpersonal and communication skills
• Vigilance regarding security issues
• Proficiency with Google Suite and Microsoft Office
• Experience with databases
• Ability to handle confidential information and prioritize tasks
• Strong organizational and time management skills with flexibility

Why Work at BSS?

We value trust, integrity, collaboration, flexibility, initiative, community focus, and strong communication skills. Our employees are lifelong learners, embodying these core competencies daily.

Our benefits include:

• Extensive health and dental coverage
• Daily lunch provision
• Access to on-site fitness center
• Professional development opportunities
• Being part of a vibrant community

We Value Diversity:

BSS fosters an inclusive, diverse, and respectful environment. We believe diversity enriches our community and actively encourage qualified applicants to apply.

How to Apply:

Interested applicants should visit our website and click the application link. For accommodations during the recruitment process, contact the HR Admin at 416-483-4325, ext. 1920, or by email. All accommodation information will be kept confidential.

We thank all candidates; only those selected for an interview will be contacted.

About Bishop Strachan School:

Since 1867, BSS has empowered talented girls into fearless women through progressive education, collaboration, inquiry, and leadership development.

Quick Facts:

• Over 900 students
• All girls’ day and boarding school
• International Baccalaureate (IB) World School
• Jr Kindergarten to Grade 12
• Located in Toronto, Ontario