Receptionist and Attendance Co-ordinator

Jobs in Education; Toronto; On-site; CAD 50,000 - 56,000; Full time

Job summary

An educational institution in Toronto is seeking a Receptionist and Attendance Co-ordinator for a full-time 17-month contract. Responsibilities include managing phone lines, ensuring safety protocols, and overseeing attendance processes. Candidates should have receptionist experience, strong customer service skills, and familiarity with Google Suite. The position offers a competitive compensation package, including health benefits, fitness center access, and opportunities for professional development.

Benefits

Extensive health and dental benefits package

Lunch provided every day

Use of on-site fitness center

Professional Learning opportunities

Qualifications

• Ideally experience in an educational environment.
• Outstanding customer service focus.
• Ability to prioritize and handle confidential information.

Responsibilities

• Provides professional, friendly help and direction to members of the BSS community.
• Answers main phone lines and verifies guest identification.
• Oversees the full attendance process in a timely manner.
• Tracks student arrivals and departures during the school day.

Skills

Receptionist experience

Customer service

Interpersonal skills

Security vigilance

Google Suite

Microsoft Office

Database competency

Organizational skills

Job description

Overview

Receptionist and Attendance Co-ordinator

Full-Time 17 Month Contract (Commencing end of September 2025 until March 2027)

On-Site

Annual Salary Range : $50,000 - $56,000

For over 155 years, The Bishop Strachan School has been helping talented girls become fearless women who are able to navigate the world with intellectual curiosity, agility, and compassion. Our history is bound up with our bold mission - to "inspire girls to be fearless; educate them to be leaders" - and we continue to do that today.

Responsibilities

• Provides professional, friendly help and direction to members of the BSS community
• Answers the main phone lines, actively monitors the Sign In app and verifies guest identification with the BSS employee they are visiting
• Ensures the reception area is always inviting and presentable
• Acts as gatekeeper for the safety of community members upon entrance
• Helps to execute crisis management protocols during evacuations and drills
• Oversees the full attendance process in a timely manner
• Tracks student arrivals and departures during the school day and liaises with the division offices for attendance purposes
• Follows-up on student attendance records and class attendance for every block; monitors student sign-in and sign-out; tracks and inputs student absences, late arrival, and early dismissals
• Ensures that faculty complete their class attendance in a timely manner every period
• Resolves any discrepancies in daily student attendance records by monitoring the Unexcused Absences and Lates and Late Arrivals queries throughout the day
• Produces student attendance reports regularly as requested
• Communicates with parents and Vice Principal daily regarding attendance issues; produces attendance reports and queries for the Vice Principal, Student Life and Belonging
• Performs routine administrative functions as required, such as correspondence preparation, scheduling, mailings, mail, and maintaining electronic files

Qualifications

• Receptionist experience, ideally in an educational environment
• Outstanding customer service focus
• Excellent interpersonal skills, both in person and over the telephone
• Proven ability to be vigilant with respect to security issues
• Experience with Google Suite and Microsoft Office
• Competence in the effective use of databases
• Ability to prioritize and handle confidential information
• Strong organizational and time management skills with the ability to remain flexible

Why Work at BSS?

At BSS, we value and recognize the following core competencies in our employees: trust and integrity, collaboration, flexibility and adaptability, initiative, community focus and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment.

Additionally, BSS offers a competitive total compensation package that includes :

• Extensive health and dental benefits package
• Lunch provided every day
• Use of on-site fitness center
• Professional Learning opportunities
• And a chance to be part of a great community

BSS Values Diversity

BSS is committed to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.

How to Apply

Interested applicants should visit the Bishop Strachan School careers page to apply.

We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email. All information received in relation to accommodation will be kept confidential.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.

About Bishop Strachan School

At Bishop Strachan School (BSS), we do things differently. Our challenging program is based on progressive educational research. BSS students work collaboratively and learn to be leaders. They inquire through the lens of equity and ethics. They ask important questions, think critically, and develop skills to make positive change.

Quick Facts

• More than 900 students
• All girls’ day and boarding school
• International Baccalaureate (IB) World School
• Jr Kindergarten to Grade 12
• Toronto, Ontario

Since 1867, BSS has been a beacon of empowerment, shaping talented girls into fearless women ready to take on the world with intellectual curiosity, agility, and compassion. We are a vibrant educational institution committed to nurturing a culture of exploration and learning.

Why Work at BSS? (Repeat)

At BSS, we value and recognize the following core competencies in our employees: trust and integrity, collaboration, flexibility and adaptability, initiative, community focus, and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment.

Additionally, BSS offers a competitive total compensation package that includes :

• Extensive health and dental benefits package
• Eligible to participate in the BSS Pension Plan with up to 8% match
• Professional Learning opportunities
• Use of on-site fitness center
• Lunch is provided every day
• And a chance to be part of a great community!

BSS Values Diversity

BSS is committed to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.