Receptionist/Administrative Assistant (Thunder Bay)

KGS Group; Northwestern Ontario; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading engineering consulting firm is seeking a Receptionist/Administrative Assistant for their Thunder Bay office. This role involves managing front desk operations, providing administrative support, and ensuring efficient client interactions. The ideal candidate will possess strong organizational and communication skills, with proficiency in Microsoft Office and Adobe Acrobat. Join a collaborative team that values professional growth and offers a competitive compensation package.

Benefits

Competitive compensation package

Comprehensive benefits starting from day one

Paid sick time

Professional development and mentorship opportunities

Convenient free parking

Qualifications

• Previous experience in an administrative role in a fast-paced environment preferred.
• Ability to meet deadlines and adapt to changing priorities.

Responsibilities

• Manage front desk and greet clients efficiently.
• Provide administrative support for reports and proposals.
• Event planning for conferences and training activities.

Skills

Organizational skills

Interpersonal skills

Communication skills

Technologically savvy

Tools

Microsoft Office

Adobe Acrobat

Job description

Receptionist/Administrative Assistant (Thunder Bay)

• LOCATION: Thunder Bay
  
• Department: Administration
• Date Posted: May 14, 2025
• Closing Date: May 28, 2025

KGS Group is seeking aReceptionist / Administrative Assistantto join our Thunder Bay office.

*Note:This is an 18-month term position with potential for extension.

About Us

We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as the expertise applied in our work. To us that means we put our clients and people first. We have the discipline to consistently deliver KGS Quality, never taking the easy way out. We always look closer and dig deeper. And no matter the project, we care enough to do it right.

As an employee-owned company, we’re invested in our work and our people. Working with us means you’ll be part of some of the most interesting projects across Canada, the U.S., and beyond. With the extensive, wide-ranging expertise within our company, you’ll have countless opportunities to learn and grow.

The Role

The Receptionist/Administrative Assistant will be responsible for managing the front desk, answering incoming calls, greeting clients or visitors in an efficient and courteous manner, general office support and assisting in other administration jobs as required.

Your Key Responsibilities

• Receive calls
• Greet clients in a respectful and courteous manner
• Receive and send out courier packages
• Provide administrative support services to leadership team and other employees
• Provide administrative support for the development and submission of time sensitive documents including reports, proposals, letters, memos, and presentations
• Work with MS Word, Excel, Adobe Acrobat, Visio, and Outlook on a regular basis to assist with the preparation of reports and proposals
• Event plan for conferences, training activities, and special events
• Print proposals and reports in accordance with client requests

About You

To fill the role, we’re looking for an applicant to bring forward a good mix of qualifications and previous experience. Some highlights could include:

• Previous experience in an administrative role in a fast-paced environment is preferred
• Excellent organizational, interpersonal, and communication skills
• Ability to meet deadlines and adapt to changing priorities
• Technologically savvy with the ability to learn new systems quickly
• Proficient in Microsoft Office applications and Adobe Acrobat

What we offer?

• Competitive compensation package
• Comprehensive benefits starting from your first day
• Paid sick time to prioritize your well-being
• Professional development and mentorship opportunities
• Convenient free parking

KGS Group is an employee-owned equal opportunity company offering an excellent compensation and benefits package.

KGS Group welcomes and encourages applications from people with disabilities. Upon request, KGS Group will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process.

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