Receptionist/Administrative Assistant

TalentSphere Staffing Solutions; Edmonton; On-site; CAD 50,000 - 60,000; Full time

Job summary

A reputable consulting firm is seeking a Receptionist/Administrative Assistant in Edmonton. This dynamic role involves managing front office operations, supporting project teams, and supplying administrative assistance as needed. Ideal candidates are organized, proactive, and looking to thrive in a collaborative environment. Immediate interviews and hiring are available.

Qualifications

• Proven experience in an administrative or office support role, preferably in professional services.
• Exceptional verbal and written communication skills.
• Professional demeanor, proactive and reliable.

Responsibilities

• Manage multi-line phone system and greet visitors professionally.
• Coordinate shipping and office deliveries.
• Assist with accounting tasks like invoicing and data entry.

Skills

Communication

Organizational Abilities

Multitasking

Problem-Solving

Proficiency with Microsoft Office

Job description

Receptionist/Administrative Assistant
Location: Edmonton, AB
Job Type: Full-Time, In-Office
Salary: $50,000-$60,000K + Benefits

Our client, a reputable consulting firm, is seeking a highly organized and professional Receptionist/Administrative Assistant to join their dynamic office team. This client-facing role requires exceptional communication skills, strong attention to detail, and the ability to manage a variety of administrative and office coordination duties.

Key Responsibilities:

• Manage multi-line phone system and greet all visitors and consultants with professionalism and warmth
• Coordinate shipping/receiving of packages and office deliveries
• Prepare meeting rooms and set up conference calls for internal and external meetings
• Maintain office and kitchen supplies inventory and place orders as needed
• Support marketing efforts including signage, promotional products, and event coordination
• Oversee general office operations, including email and calendar management, memos, filing, and cleanliness
• Assist with accounting tasks such as invoicing, data entry, and supporting AR/AP processes
• Provide administrative support to project teams: maintain project files, prepare RFP documents, review contracts, and update bid lists
• Help organize internal events, lunch & learns, and employee recognition initiatives

Requirements:

• Proven experience in an administrative or office support role, ideally in a professional services environment
• Exceptional verbal and written communication skills
• Strong multitasking and organizational abilities
• Proficiency with Microsoft Office and general computer systems
• Professional, reliable, and approachable demeanor
• Strong problem-solving skills and the ability to work independently

This role is ideal for someone polished, proactive, and looking to grow within a fast-paced, collaborative consulting environment.

Looking to interview and hire immediately

Job #16706531

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