Receptionist - Administrative Assistant

Ledcor; Clarington; On-site; CAD 53,000 - 70,000; Full time

Job summary

Ledcor is seeking an energetic administrative professional to support the Infrastructure team in Whitby, Ontario. You will handle reception duties, calendars, expense reports, mail/courier coordination, meetings, and office supplies to keep daily operations running smoothly.

Ideal candidates have 2+ years of administrative experience, strong MS Office skills, and excellent communication. Construction experience is a plus in a collaborative, team-oriented environment.

Qualifications

• 2+ years' experience in a similar administrative or related role.
• Construction or related industry experience is a plus.
• Proficiency with MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong keyboarding with attention to detail to catch errors in documents.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and set priorities.
• Strong organizational and planning skills; problem-solving ability.
• Excellent customer service focus and collaborative mindset.

Responsibilities

• Provides daily coverage of reception responsibilities.
• Manages calendars, prepares expense reports, coordinates mail and couriers, and distributes correspondence.
• Coordinates meetings: scheduling, resources, materials, catering as needed.
• Processes outgoing mail and postal tasks.
• Orders office supplies and equipment; coordinates computer and phone requests; arranges new hire setups.
• Assists leadership and sites with onboarding preparation for new hires.
• Communicates with management, staff, and visitors; serves as an information resource.

Skills

Communication

Teamwork

Organization

Multitasking

Tools

MS Office

Job description

You are an energetic administrative professional seeking a key support role with a wide range of responsibilities. You have a proven commitment to customer service, a self-starter and team player. You will ensure the smooth operation of various accounts and monitor, order and receive inventory supplies.

Join the Ledcor Infrastructure team in Whitby, Ontario today!

Essential Responsibilities:

• Provides daily coverage of reception responsibilities
• Completes administrative tasks such as: managing calendars, preparing expense reports, coordinating mail and couriers, prepares and distributes correspondence as needed
• Assists with the coordination of meetings including scheduling, booking resources, compiling required materials and making catering arrangements
• Process outgoing mail: collect, seal, and stamp outgoing mail, using postage meters and envelope sealers
• Orders office supplies and equipment as required; coordinate computer and phone requests, organize office space and installation for new hires
• Assists Project Leadership, Business Leads and sites with preparation for the arrival of new hires as required
• Communicates with management, staff, and visitors; acts as a resource for general administrative inquiries and information
• Carries out a wide range of sensitive and diverse administrative and operational duties within the office
• Maintain and restock common areas, workrooms, meeting rooms and boardrooms
• Maintains and updates various contact and distribution lists for the department or project
• Perform general administrative tasks and clerical duties for operations as required

Qualifications:

• 2+ years' experience in a similar administrative or related role
• Previous experience in construction or a related industry would be an asset
• Proficiency with MS Office applications including Word, Excel, PowerPoint, Outlook; an aptitude for learning new computer systems
• Solid keyboarding skills with the attention to detail to find and correct errors in documents
• Ability to work independently as well as in a team; excellent verbal and written communication skills
• Ability to manage multiple tasks and set priorities
• Excellent organizational and planning skills with a proven ability to problem solve
• Excellent customer service focus, with an ability to work collaboratively with others
• Ability to identify and propose solutions to drive efficiency or reduce manual tasks
• Capable of understanding and following written procedures

Working Conditions:

• Office based position from Monday to Friday from 8:00AM to 5:00PM EST

Compensation

$52,650.00 - $70,200.00

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Additional Information

Ledcor builds and maintains infrastructure in various industries including oil and gas, transportation, and mining. We're experts in all infrastructure construction and maintenance related projects. Our vast projects include: full-scale contract mining, earthworks, foundations, highways, bridges, roads, waterways and resources, airports, rapid transit, underground utilities, pipelines, independent power projects and site reclamation.

Our workplace culture has been recognized as one of Canada's Best Diversity Employers, Canada's Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor's Inclusion and Diversity initiatives, please visit our I&D page.