Receptionist

Gdi Services Aux Immeubles Inc; Surrey; Hybrid; CAD 44,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental benefits

Generous vacation

Employee discounts

Job summary

GDI Ainsworth is looking for a Receptionist to join our Surrey, BC office. The role handles general office tasks and supports Service, Finance and other teams under the Operations Team.

You will greet visitors, manage calls and emails, and assist with service orders and vendor reconciliations. Strong communication and organizational skills are essential to succeed in this role.

Qualifications

• High school diploma or equivalent; post-secondary education preferred.
• Basic knowledge of accounting systems is a plus.
• Experience with Great Plains software is an asset.
• Solid and effective verbal and written communication skills.
• Ability to be resourceful and proactive in addressing issues.
• Organizational and multitasking abilities under pressure.
• Proficient with multi-line phone systems and quick to learn new programs.
• Strong work ethic and positive team attitude.

Responsibilities

• Greet visitors professionally and warmly at Ainsworth’s doors.
• Manage telephone and email etiquette for incoming calls and messages.
• Coordinate with answering service for timely message forwarding.
• Assist Service with opening service orders, PO matching and vendor reconciliations.
• Record daily P-card costs in the system (e.g., JDE) as required.
• Handle daily, weekly and monthly administrative tasks and mail flows.
• Prepare reports for various departments as needed.
• Follow Health, Safety and Environmental policies and company procedures.
• Adhere to attendance policies and maintain front desk coverage.
• Perform other duties as assigned by Management.

Skills

Verbal and written communication

Multitasking

Phone system proficiency

Attention to detail

Team player

Problem solving

Education

High School diploma

Post-secondary education preferred

Experience with accounting systems

Tools

Great Plains

Job description

If you thrive in a team-oriented workplace that challenges your skills, drives your career development, embraces diversity, and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary

GDI Ainsworth is currently looking for a Receptionist to join our Surrey, BC office. This role will perform general office administrative tasks and a diverse range of assignments received from Service, Finance and other departments, directed through the Operations Team & Managers.

Key Responsibilities

• Apply exceptional interpersonal skills by professionally and warmly greeting each visitor as they come through Ainsworth’s doors.
• Apply superior telephone and email etiquette while receiving and directing incoming calls, messages, and emails, performing this with a high degree of accuracy and efficiency.
• Liaise with answering service to ensure all messages are received and forwarded in a timely and accurate manner.
• Assist the Service department with opening service orders, PO matching and vendor reconciliations.
• Matching of P-card costs in JDE on a daily basis.
• Proficiently process daily, weekly and monthly administrative procedures related to general office duties, including processing of interoffice and external mail, as per company policy and guidelines.
• Prepare reports for various departments within the company as required.
• Perform all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health, Safety and Environmental company policies and government legislation/regulations
• Adhere to the Company’s Quality System operating procedures
• Adhere to attendance policy and ensure consistent coverage is achieved at the front reception desk
• Perform other duties as assigned by Management

Qualifications

• High School graduate, Post-Secondary education preferred.
• Basic knowledge of accounting systems would be an asset.
• Experience working with Great Plains software would be an asset.
• Solid and effective verbal and written communication skills.
• Ability to be resourceful and proactive in dealing with issues that may arise.
• Ability to organize, multitask, prioritize and work under pressure.
• Proficient with multi-line phone systems and has a proven capacity to learn new programs and processes with extreme efficiency.
• Strong work ethic and positive team attitude.
• Professional, friendly, exceptional interpersonal skills
• Able to effectively communicate both verbally and in writing.
• Sound analytical thinking, planning and prioritization skills.
• Effective attention to detail and a high degree of accuracy.

The annual salary is $49,000.00 per year. Actual salaries will vary based on factors such as education, experience, knowledge, skills, and abilities, as well as alignment with market data. The base salary is just one component of Ainsworth’s total compensation package, which also includes additional rewards and benefits such as short-term incentives and health insurance, among others.

Why work at GDI Ainsworth?

GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:

Benefits: Comprehensive health, dental and medical benefits, including wellness supports and generous vacation

Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives

Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us... Make a difference.