Receptionist

Lajoie Bros. Contracting Ltd.; Sault Ste. Marie; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player is on the lookout for a highly organized and dynamic Receptionist to enhance their administrative team. This role is pivotal as the first point of contact, ensuring a seamless experience for clients and visitors alike. Responsibilities include supporting daily administrative tasks, providing exceptional customer service, and managing document correspondence. The ideal candidate will possess strong organizational skills and proficiency in Microsoft Office. This opportunity offers a chance to contribute to a collaborative environment where your efforts will directly impact the office's efficiency and client satisfaction.

Qualifications

• 2+ years of experience in a receptionist role.
• Proficient in Microsoft Office, strong communication skills.

Responsibilities

• Support day-to-day administrative needs of the team.
• Provide exceptional customer service to clients and partners.
• Maintain filing systems and assist with document management.

Skills

Customer Service

Communication Skills

Organizational Skills

Research Skills

Education

Post-Secondary degree or diploma in Office Administration

Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Lajoie Bros. Contracting Ltd. is seeking a highly organized and dynamic Receptionist to join our team. As the first point of contact for our company, the Receptionist will play a key role in supporting the administration team and maintaining the smooth operation of our office. This individual will be responsible for carrying out various administrative functions and ensuring a positive experience for visitors, clients, and external partners.

Responsibilities

•Supporting the day-to-day administrative needs of the Administration team.

•Providing exceptional customer service internally and externally to employees and clients.

•Providing project assistance with document correspondence, reviewing, formatting, reproduction, scanning, binding, and filing.

•Conducting research, compiling data and preparing documents.

•Performing administrative responsibilities including maintaining filing systems and databases, booking meetings, maintaining and ordering office supplies, shipping and receiving field gear and documents.

•Fulfilling receptionist duties including assisting clients, accepting and distributing mail, answering phones and creating a work order process.

•Provide professional customer service to all clients and community partners.

•Performing other related duties as required.

Qualifications

•Post-Secondary degree or diploma in Office Administration, Business Administration would be an asset.

•A minimum of 2-year experience in a receptionist role is required.

•Experience working in a similar capacity in a Construction, Consulting, Engineering, or Science firm would be an asset.

•Exceptional written and oral communication skills.

•Proficient with the use of Microsoft Office program features specifically Word, Excel, Outlook and Power Point.

•Strong research and writing skills, ability to present information concisely and clearly.

•Excellent organizational skills, ability to implement and maintain systems of organization.