Receptionist

Brandt Group of Companies; Claresholm; On-site; CAD 40,000 - 50,000; Full time

Job summary

A prominent agricultural services provider in Claresholm is looking for a Receptionist to manage office duties and assist various departments. Responsibilities include handling inquiries, maintaining the reception area, and organizing meetings. Ideal candidates will demonstrate strong communication skills and multitasking ability. This role offers a professional work environment in a key administrative position.

Qualifications

• Strong communication skills in person and over the phone.
• Ability to manage multiple tasks simultaneously.
• Experience with office administration preferred.

Responsibilities

• Respond to telephone, e-mail, and in-person inquiries.
• Type forms, letters, reports, and memos as necessary.
• Maintain a tidy reception area and manage office supplies.

Job description

Our Claresholm branch is looking for a Receptionist for our Agriculture Division. This position is responsible for general office duties and departmental assistance

Duties & Responsibilities

• Respond to telephone, e-mail, and in-person inquiries from clients, candidates, and other parties
• Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
• Type forms, letters, reports, and memos as necessary
• Receive and distribute all forms of paper correspondence
• Where necessary, assist in the compilation of data for various reports
• Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events
• Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there
• As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
• Provide information to staff and/or clients about special activities
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence
• Maintain the reception in a tidy and presentable manner
• Ensure the necessary office supplies are stocked and obtained at the best possible price
• Coordinate employee coveralls with the vendor of choice
• Other duties as assigned