Reception, Centralized AP Agent - Canada (Entry Level)

Expeditors; Toronto; On-site; CAD 38,000 - 42,000; Full time

Job summary

A leading global logistics company is seeking an Accounts Payable Manager. This role involves managing financial transactions, ensuring compliance, and fostering relationships with vendors. Successful candidates will demonstrate strong analytical skills and the ability to thrive in a fast-paced environment.

Benefits

Paid Vacation, Holiday, Sick Time

Health Plan: Medical

Life Insurance

Employee Stock Purchase Plan

Training and Personnel Development Program

Growth opportunities within the company

Employee Referral Program Bonus

Qualifications

• Minimum one year of relevant experience in Accounting.
• Proficient in accounting and analytical skills.
• Excellent organization and communication skills.

Responsibilities

• Manage and review accounts payable activities.
• Ensure timely payment of invoices and monitor accounts.
• Assist with month-end closing and reconcile statements.

Skills

Analytical skills

Financial modeling

Research skills

Organization skills

Communication skills

Education

Relevant experience in Accounting

Tools

Microsoft Word

Microsoft Excel

Microsoft OneNote

Microsoft Teams

PowerBI

SharePoint

Microsoft Outlook

Job description

Company Description

“We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder

Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.

Organic Growth – Expeditors promotes from within. As a shining example, our CEO started as an entry level employee in our San Francisco office 31 years ago.

• 15,000 trained professionals
• 250+ locations worldwide
• Fortune 500
• Globally unified systems

Job Description

Manage and review accounts payable and provision activities according to company requirements by providing quality financial, clerical, and administrative services.

Tasks and Duties

• Ensure reception area is tidy and presentable.
• Receive, sort and distribute daily mail/courier/deliveries
• Maintain security & safety procedures by controlling access via the reception desk (monitor visitor logbook, issue visitor badges etc.)
• Review all service provider invoices for appropriate documentation, provisions and approval prior to payment
• Ensure proper and timely entry of payables, deposits, expenses, payment requests, etc. into financial systems
• Monitor and manage accounts, including statement reconciliation to ensure the timely payment of all open payables.
• Review data to identify unresolved payment issues, gaps in internal and external processes, and payment trends.
• Proactively identify challenges in our payment and billing processes and assist the network in developing action plans to improve.
• Provide visibility to high-risk areas, and issues.
• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
• Effective communication with each vendor, service provider and district on all open invoices with escalations on items that are at-risk or past due.
• Build and maintain strong, collaborative relations with vendors and the internal network.
• Update internal systems with detailed notes listing actions and timely follow-up.
• Ensure service provider profiles are kept current and reflect corporate requirements
• Respond to all service provider inquiries and reconcile vendor statements monthly and quarterly.
• Research, reconcile and resolve invoice discrepancies
• Responsible for check research and stop payment requests as outlined
• Assist with month end closing by identifying any necessary reclassifications and accruals
• Assist with other projects, ad-hoc data analysis and other tasks as assigned by the management team.
• Understanding of Expeditors systems to easily navigate, resolve issues and perform outlined responsibilities
• Display willingness, without request, to aid and assist team members
• Works with internal customers in Operations to provide support and assist with cost accounting and billing

Qualifications

• Knowledge of Expeditors internal billing processes and accounting systems and minimum one year of relevant experience in Accounting and/or industry
• Technically proficient and have strong accounting, analytical, financial modeling, and research skills
• Excellent organization skills and detailed-oriented
• Motivated self-starter and work with urgency
• Ability to thrive in a fast-paced and dynamic environment
• Excellent written and oral English communication skills
• Experience working with Microsoft Word, Excel, OneNote, Teams, PowerBI, SharePoint, and Outlook
• Fluent in English; proficiency in French is an asset

Additional Information

Expeditors offers excellent benefits:

• Paid Vacation, Holiday, Sick Time
• Health Plan: Medical
• Life Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Growth opportunities within the company
• Employee Referral Program Bonus
• Annual Compensation is from CAD $38,000 to $42,000