Reception, Centralized AP Agent - Canada (Entry Level)

Expeditors International of Washington, Inc.; Mississauga; On-site; CAD 38,000 - 42,000; Full time

Job summary

A leading company in global supply chain management is looking for an entry-level Reception, Centralized AP Agent who will manage accounts payable and provide administrative services. The role requires professionalism, excellent communication, and organizational skills, all while promoting a collaborative work environment with growth opportunities. Successful candidates will have proven accounting skills and familiarity with financial systems.

Benefits

Paid Vacation, Holiday, Sick Time

Health Plan: Medical

Life Insurance

Employee Stock Purchase Plan

Training and Personnel Development Program

Growth opportunities within the company

Employee Referral Program Bonus

Qualifications

• Minimum one year of relevant experience in Accounting or similar industry.
• Excellent organization skills and detail-oriented.
• Proficient in accounting, analytical and research skills.

Responsibilities

• Manage and review accounts payable and provision activities.
• Ensure timely payment of all open payables.
• Research and resolve invoice discrepancies.

Skills

Accounting

Analytical skills

Communication

Organizational skills

Education

Relevant experience in Accounting

Tools

Microsoft Word

Microsoft Excel

PowerBI

SharePoint

Job description

Reception, Centralized AP Agent - Canada (Entry Level)

• Full-time

“We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder

Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.

Organic Growth – Expeditors promotes from within. As a shining example, our CEO started as an entry level employee in our San Francisco office 31 years ago.

• 15,000 trained professionals
• 250+ locations worldwide
• Globally unified systems

Manage and review accounts payable and provision activities according to company requirements by providing quality financial, clerical, and administrative services.

Tasks and Duties

• Ensure reception area is tidy and presentable.
• Receive, sort and distribute daily mail/courier/deliveries
• Maintain security & safety procedures by controlling access via the reception desk (monitor visitor logbook, issue visitor badges etc.)
• Review all service provider invoices for appropriate documentation, provisions and approval prior to payment
• Ensure proper and timely entry of payables, deposits, expenses, payment requests, etc. into financial systems
• Monitor and manage accounts, including statement reconciliation to ensure the timely payment of all open payables.
• Review data to identify unresolved payment issues, gaps in internal and external processes, and payment trends.
• Proactively identify challenges in our payment and billing processes and assist the network in developing action plans to improve.
• Provide visibility to high-risk areas, and issues.
• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
• Effective communication with each vendor, service provider and district on all open invoices with escalations on items that are at-risk or past due.
• Build and maintain strong, collaborative relations with vendors and the internal network.
• Update internal systems with detailed notes listing actions and timely follow-up.
• Ensure service provider profiles are kept current and reflect corporate requirements
• Respond to all service provider inquiries and reconcile vendor statements monthly and quarterly.
• Research, reconcile and resolve invoice discrepancies
• Responsible for check research and stop payment requests as outlined
• Assist with month end closing by identifying any necessary reclassifications and accruals
• Assist with other projects, ad-hoc data analysis and other tasks as assigned by the management team.
• Understanding of Expeditors systems to easily navigate, resolve issues and perform outlined responsibilities
• Display willingness, without request, to aid and assist team members
• Works with internal customers in Operations to provide support and assist with cost accounting and billing
• Knowledge of Expeditors internal billing processes and accounting systems and minimum one year of relevant experience in Accounting and/or industry
• Technically proficient and have strong accounting, analytical, financial modeling, and research skills
• Excellent organization skills and detailed-oriented
• Motivated self-starter and work with urgency
• Ability to thrive in a fast-paced and dynamic environment
• Excellent written and oral English communication skills
• Experience working with Microsoft Word, Excel, OneNote, Teams, PowerBI, SharePoint, and Outlook
• Fluent in English; proficiency in French is an asset

Expeditors offers excellent benefits:

• Paid Vacation, Holiday, Sick Time
• Health Plan: Medical
• Life Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Growth opportunities within the company
• Employee Referral Program Bonus
• Annual Compensation is from CAD $38,000 to $42,000