Reception Area Assistant Coordinator

Royal Agricultural Winter Fair; Toronto; On-site; CAD 60,000 - 80,000; Part time

Job summary

A leading agricultural event based in Toronto is seeking a part-time reception area assistant from October 14 to November 16, 2025. Candidates must have excellent communication skills and be available every day of the event including weekends. Responsibilities include handling inquiries, assisting managers, and keeping the reception area tidy. The position offers $20.00 per hour for approximately 15 to 36 hours a week.

Qualifications

• Must be able to handle multiple tasks efficiently.
• Positive and professional manner required for client interactions.
• Comfortable using a phone, photocopier, and printer.

Responsibilities

• Respond to general telephone inquiries.
• Handle in-person inquiries and greet clients.
• Assist managers with mailings, deliveries, and proofreading.

Skills

Excellent communication skills (verbal and written)

Organizational skills

Time management skills

Tact and diplomacy

Familiarity with MS Word

Familiarity with MS Outlook

Job description

The Royal Agricultural Winter Fair is seeking a reception area assistant to work onsite in its executive offices on a part-time contract basis from October 14th to November 16th, 2025. Interested candidates must be available to work every day of the event, November 7th to 16th, including weekends.

Responsibilities

• Respond to general telephone inquiries about the Fair and Fair activities;
• Record messages and forward them as needed;
• Check and respond to email inquiries;
• Handle in-person inquiries and direct as appropriate; greet clients attending meetings and events;
• Assist the Manager of Corporate Projects and the Senior Reception Coordinator as needed (mailings, deliveries, proofreading, photocopying etc.);
• Keep reception area presentable and tidy;

Qualifications

• Excellent communication skills (verbal and written) is a must;
• Positive, pleasant and professional manner is required in greeting and directing clients and patrons;
• Organizational and time management skills in handling multiple tasks;
• Ability to work phone, photocopier, printer;
• Familiarity with MS Word, MS Outlook;
• Ability to exercise tact and diplomacy in handling challenging situations;

Schedule

• Assistant Coordinators would be expected to be available to work all the days of the event, November 7th to 16th, including weekends.
• Approximately 15 hours / week (October 14 to 31st)
• Approximately 24-36 hours / week (November 3rd to 16th)

Total number of hours : 110 hours

Job Types : Part-time, Fixed term contract

Contract length : 5 weeks

Pay : $20.00 per hour

Expected hours : 15 – 36 per week

Language

• Mandarin (preferred)

Work Location : In person