Reception/Admin Assistant

LTL Contracting Ltd.; Shuniah; On-site; CAD 35,000 - 50,000; Full time

Job summary

Join a supportive team at a leading contracting company as a Receptionist/Administrative Assistant. This role welcomes individuals eager to learn and offers opportunities for personal and professional growth. With comprehensive training provided, successful candidates will manage administrative tasks, enhance office efficiency, and contribute to the overall success of the team.

Benefits

Full benefits after three months

Supportive work environment

Opportunities for growth

Qualifications

• Experience in administrative roles preferred.
• Effective communication, organizational skills required.
• Knowledge of Microsoft Office essentials.

Responsibilities

• Answer phones and greet clients professionally.
• Process accounts payable transactions accurately.
• Manage mail and sort incoming messages.

Skills

Communication

Organizational

Initiative

Time Management

Interpersonal

Tools

Microsoft Office

Zoom

Job description

LTL Group is looking for a motivated and hardworking individual to join our team. No administrative experience is required, as we are open to training the right candidate. The ideal person will have a strong willingness to learn, excellent communication and organizational skills, and a team-oriented mindset. This position offers full benefits after three months, a supportive work environment, and opportunities for growth.

Company description

LTL Group Ltd serves the community through our core divisions; full service contracting, construction, environmental, and directional drilling services. Our core divisions work side by side to provide tightly integrated, efficient and productive project outcomes.

Receptionist/Administrative Assistant Duties Include:

• Promptly answer phones and greet clients professionally.
• Monitor the shared mailbox for messages daily.
• Ensure accurate processing of all Accounts Payable transactions (invoices, employee expense reports, credit card statements, etc.).
• Outlook Meeting Schedule - Ensure meeting rooms are set up and assist with meeting logistics.
• Administer in office communication system – knowledge of Zoom considered an asset.
• Managing Mail - Sort and distribute incoming mail, process outgoing couriers and notify recipients, and safeguard received cheques.
• Regularly update various forms and documents related to security, onboarding/offboarding, reception instructions, etc.
• Stay updated on organizational changes and update contact lists accordingly.
• Maintain inventory and place orders for kitchen and coffee supplies
• Provide support for office events and gatherings
• Act as a backup for team members and participate in office committees as required.

Qualifications:

• Experience in an administrative role in a professional work environment will be considered an asset;
• Excellent verbal and written communication;
• Experience with Microsoft Office, specifically Outlook, Word and Excel;
• Ability to work autonomously and show initiative;
• Effective time management and professionalism;
• Effective organizational skills and attention to detail;
• Excellent interpersonal skills.