Receiving & Office Assistant – Contract

McNally Contractors; Lethbridge; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading construction firm in Lethbridge seeks a Receiving & Office Assistant to provide essential support for daily operations. The role includes processing purchase orders, assisting with onboarding, and maintaining office supplies. Ideal candidates will have strong organizational skills, proficiency in Microsoft Office, and familiarity with ERP systems like Dynamics 365. This contract position offers opportunities for professional growth and a commitment to safety and teamwork.

Benefits

Access to over 400 training courses

Professional growth opportunities

Commitment to employee safety

Qualifications

• Familiarity with ERP systems like Dynamics 365 is an asset.
• Discretion and professionalism in handling sensitive information.
• Ability to adapt to changing priorities in a fast-paced environment.

Responsibilities

• Process purchase orders and assist with onboarding.
• Monitor and reorder office supplies and maintain inventory.
• Provide general administrative support, including reception duties.

Skills

Proficiency in Microsoft Office Suite

Strong attention to detail

Excellent communication skills

Tools

Dynamics 365

Job description

At McNally, our administrative and support staff are the backbone of our operations—ensuring the seamless flow of information, materials, and services that keep our teams running efficiently. If you thrive in a fast-paced, detail-driven environment and take pride in being the go-to person for logistics, organization, and administrative support, we invite you to join our Lethbridge office. Together, we’ll continue to build on our legacy of excellence in construction and infrastructure services.

Reporting to the Finance Manager, the Receiving & Office Assistant plays a vital role in supporting day-to-day operations across procurement, finance, and general office administration. Responsibilities include processing purchase orders, assisting with onboarding, event coordination, and reception duties. This role requires strong organizational skills, attention to detail, and a collaborative mindset.

Note: This is a contract position until December 31, with potential for extension. The role is based in-office in Lethbridge, Alberta, and follows standard business hours, Monday to Friday.

How You’ll Add Value

1. Support a strong safety culture by promoting safe practices
2. Receive and process incoming materials in Dynamics 365 from approved purchase orders
3. Perform accurate data entry, document scanning, and filing (both electronic and physical)
4. Monitor and reorder office and pantry supplies to maintain inventory and ensure smooth operations
5. Provide general administrative support, including reception duties, answering calls, and handling inquiries
6. Assist with office events and lunches, including setup and coordination
7. Support employee onboarding with payroll system login and training setup
8. Generate paystubs, ROEs, and other payroll documents as needed
9. Provide backup support to the Interim Purchaser as required
10. Assist the accounting team with administrative and financial tasks during peak periods

Qualifications & Experience

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Familiarity with ERP systems like Dynamics 365 is an asset
• Excellent communication skills, both verbal and written
• Discretion and professionalism in handling sensitive information
• Strong attention to detail, accuracy, and organization
• Ability to adapt to changing priorities in a fast-paced environment
• Available for immediate start preferred

Note: Successful candidates will be required to complete a criminal background check prior to employment.

How We Make It Count

As part of the Volker Stevin group of companies, we invest in our people with industry-leading support, training, and benefits to help you build a rewarding career.

• Long-Term Careers: Join a team with extensive tenure across roles
• Seasonal Rehire Loyalty: 44% of seasonal employees return annually
• Professional Growth: Access over 400 training courses in safety, upskilling, and leadership
• Unlimited Potential: Support for your goals and success

Our Commitment to You

Safety isn’t just a priority—it’s a core value. We embed safety into everything we do, ensuring a safe environment for our teams and communities.

We foster a culture of humility and authenticity, supporting each other regardless of role or title. We value and respect everyone, aligning our actions with our words.

Interesting Projects and Skill-Building Opportunities

As part of the Volker Stevin family, we undertake diverse projects—from large infrastructure to specialized developments—offering our employees opportunities to develop new skills and tackle challenging work.