Real Estate Paralegal / Reception

Robertson LLP; Okotoks; Hybrid; CAD 52,000 - 68,000; Full time

Job summary

Robertson LLP is seeking an experienced Real Estate Paralegal to join our Okotoks office. You will manage real estate files, communicate with clients and industry partners, and contribute to a welcoming client experience.

The role combines private residential real estate paralegal work with front-office responsibilities, requiring strong organizational skills, attention to detail, and the ability to work independently and as part of a team.

Qualifications

• 3+ years of experience as a Real Estate Paralegal, preferably in high-volume residential practice.
• Experience with real estate transactions, conveyancing documents and closings.
• Strong written and verbal communication, organization and attention to detail.

Responsibilities

• Assist with residential real estate transactions, including purchases, sales and refinances.
• Prepare, review and manage real estate files and related documents.
• Communicate with clients, lenders, realtors and other parties to move transactions forward.

Skills

Real estate paralegal

Residential real estate

Client service

File management

Education

Legal Assistant certification

Tools

Cosmolex

Lawyer Done Deal

SPIN

Protocol

Job description

Robertson LLP is looking for an experienced Real Estate Paralegal to join our Okotoks office. Robertson LLP was established in Calgary in 2012, and our Okotoks office opened within the last year to better serve clients in their community.

This role blends residential real estate paralegal work with front-office client service. The successful candidate will manage real estate files, communicate clearly with clients and industry partners, and help create a professional, welcoming presence in our Okotoks office. The right person will be organized, detail-oriented, personable under pressure, and able to manage tasks and deadlines independently while working effectively within a team environment where timing, accuracy and communication are key.

Initial training will take place, in part, at our Calgary head office. Some intermittent work from the Calgary office will also be required.

Key Responsibilities

Responsibilities will include:

• Assisting with residential real estate transactions, including purchases, sales and refinances.
• Preparing, reviewing and managing real estate files, including conveyancing documents, mortgage documents, trust letters, reports, client accounts and correspondence.
• Communicating with clients, lenders, realtors, title insurers and other parties to keep transactions moving smoothly.
• Coordinating closings and ensuring documents are prepared, signed, submitted and reported on in a timely manner.
• Conducting title searches and reviewing title matters for accuracy.
• Managing deadlines and maintaining organized files in accordance with firm protocols.
• Assisting with client intake and other administrative tasks related to real estate transactions.
• Providing front-office support in the Okotoks office, including welcoming clients, assisting with appointments, answering calls and helping maintain a warm, professional client experience.

Qualifications

• 3+ years of experience as a Real Estate Paralegal, preferably in a high-volume residential real estate practice.
• Experience with Cosmolex and Lawyer Done Deal is an asset.
• Experience using SPIN.
• Familiarity with Protocol, conventional and new condo closings.
• Experience with builders and developers is considered an asset.
• Strong organizational skills and the ability to manage multiple files and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and the ability to work independently within a team environment.
• Legal Assistant certification or related education is preferred.