Real Estate Legal Assistant / Law Clerk

Perley-Robertson, Hill & McDougall LLP/s.r.l.; Ottawa; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a detail-oriented Real Estate Legal Assistant to provide invaluable administrative support in residential and commercial real estate transactions. This role involves preparing and drafting essential documents, coordinating communication, and ensuring a high standard of customer service. If you thrive in a fast-paced environment and possess strong organizational skills, this opportunity is perfect for you. Join a team that values professionalism and offers a collaborative atmosphere where your contributions will make a significant impact on the success of legal projects.

Qualifications

• Minimum 6 years of legal assistant/law clerk experience required.
• Strong working knowledge of MS Office and Teraview is essential.

Responsibilities

• Prepare and draft correspondence with quality assurance.
• Coordinate workflow and assist lawyers with outstanding items.

Skills

Planning and organizing

Attention to detail

Communication skills

Discretion with sensitive information

Ability to work independently

Education

Office Administration – Legal diploma

Law Clerk diploma

Tools

MS Office Suite

Unity

Teraview

Job description

The successful candidate would provide administrative support in the completion of residential and commercial real estate transactions and also assist in the area of development law. The successful candidate would be responsible for coordinating a variety of administrative procedures to ensure a high standard of quality and customer service.

Key Responsibilities

1. Preparation and initial drafting of correspondence including editing and quality assurance
2. Prepare precedent based documents as needed
3. Title sub-searching and preliminary review of title searches
4. Prepare documents in teraview (examples: transfers, charges, easements)
5. Coordinate workflow and assist lawyer in prioritizing and following up on outstanding items
6. Coordinate external and internal communication including mail, e-mail, fax and telephone calls
7. Prepare client files for closure and storage
8. Coordinate and organize meetings, conference calls and maintain agenda
9. Assist with other projects as required

Qualifications

1. Office Administration – Legal or Law Clerk diploma from recognized post-secondary institute or suitable combination of education and experience
2. Strong working knowledge of MS Office suite (Word, Excel, Outlook, PowerPoint)
3. Working knowledge of Unity and Teraview
4. Strong verbal and written communication skills
5. Experience preparing and editing correspondence
6. Bilingualism would be considered an asset
7. Minimum 6 years of legal assistant / law clerk experience
8. Experience with development law is considered an asset
9. Experience with commercial real estate is considered an asset

Skills Required

1. Ability to plan, organize and prioritize job tasks in order to meet tight deadlines
2. Ability to respond effectively and professionally to changes in schedules and priorities
3. Ability to ensure consistent attention to detail
4. Ability to work independently within a team environment
5. Ability to exercise discretion when dealing with sensitive information
6. A positive, supportive and professional attitude

Interested applicants should forward their resumes to [e-mail].

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