Real Estate Legal Assistant/Law Clerk

Perley-Robertson, Hill & McDougall LLP/s.rl.; Ottawa; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading law firm in Ottawa is seeking a Legal Assistant to provide administrative support for residential and commercial real estate transactions, as well as assist in development law. Candidates should possess strong organizational skills, proficiency in MS Office, and a background in legal administration. This role requires attention to detail and the ability to manage multiple tasks under tight deadlines, making it essential for delivering high-quality client service.

Qualifications

• Minimum 3 years of legal assistant / law clerk experience.
• Strong verbal and written communication skills.
• Bilingualism would be considered an asset.

Responsibilities

• Preparation and initial drafting of correspondence including editing.
• Title sub-searching and preliminary review of title searches.
• Coordinate and organize meetings and communications.

Skills

Office Administration

Legal correspondence preparation

Communication

Education

Legal or Law Clerk diploma

Tools

MS Office

Unity

Teraview

Job description

Overview

Posted: May 20, 2025

The successful candidate would provide administrative support in the completion of residential and commercial real estate transactions and also assist in the area of development law. The successful candidate would be responsible for coordinating a variety of administrative procedures to ensure a high standard of quality and customer service.

Key Responsibilities

• Preparation and initial drafting of correspondence including editing and quality assurance
• Prepare precedent based documents as needed
• Title sub-searching and preliminary review of title searches
• Prepare documents in teraview (examples: transfers, charges, easements)
• Coordinate workflow and assist lawyer in prioritizing and following up on outstanding items
• Coordinate external and internal communication including mail, e-mail, fax and telephone calls
• Prepare client files for closure and storage
• Coordinate and organize meetings, conference calls and maintain agenda
• Assist with other projects as required
  
  

Qualifications

• Office Administration – Legal or Law Clerk diploma from recognized post-secondary institute or suitable combination of education and experience
• Strong working knowledge of MS Office suite (Word, Excel, Outlook, PowerPoint)
• Working knowledge of Unity and Teraview
• Strong verbal and written communication skills
• Experience preparing and editing correspondence
• Bilingualism would be considered an asset
• Minimum 3 years of legal assistant / law clerk experience
• Experience with development law is considered an asset
• Experience with commercial real estate is considered an asset
  
  

Skills Required

• Ability to plan, organize and prioritize job tasks in order to meet tight deadlines
• Ability to respond effectively and professionally to changes in schedules and priorities
• Ability to ensure consistent attention to detail
• Ability to work independently within a team environment
• Ability to exercise discretion when dealing with sensitive information
• A positive, supportive and professional attitude
  
  

Interested applicants should forward their resumes to [e-mail].