Real Estate Law Clerk

Our client, a dynamic, downtown Ottawa law firm, is currently looking for an experienced Real Estate Law Clerk to join their firm. They pride themselves on having a team who is collaborative, collegial and creative. They serve a wide variety of clients, from individuals to international corporations. If you are looking for a great work environment, an opportunity to produce first-rate legal work, and are enthusiastic about working on interesting legal files, then we would like to hear from you.

You are an enthusiastic and motivated self-starter with great attention-to-detail and strong multitasking abilities. You possess a superior work ethic and an aptitude for client service, as well as demonstrated experience in handling a fast-paced and dynamic environment. You are also an interpersonally skilled team player who knows how to engender a positive environment.

Responsibilities : Primary (70%) :

• Drafting, reviewing, and editing all manner of real estate transaction documents, including related corporate resolutions and certificates;
• Preparing Statements of Adjustments and other financial documentation relating to real estate transactions;
• Completing Land Transfer Tax beneficial transfer returns and affiliate deferral applications;
• Reviewing and summarizing title searches, including various survey, reference, and subdivisions plans, and other instruments on title;
• Obtaining, reviewing, and summarizing off-title due diligence searches;
• Reporting to clients during and following transactions; and
• Corresponding professionally with clients, other lawyers and clerks, real estate agents, government officials and employees, and others as necessary during the course of real estate transactions.

Ancillary (30%) :

• Handling administrative duties such as processing incoming and outgoing correspondence, maintaining lawyer schedules, coordinating meetings, printing, scanning, and photocopying as required;
• Opening and closing client files and completing relevant conflict searches;
• Invoicing and assisting with managing accounts receivable;
• Organizing and maintaining files using electronic document management system; and
• Other administrative duties as required.

Qualifications :

• Minimum five years’ work experience, including internship or co-op placement, in a clerical capacity in real estate law;
• Strong knowledge of real estate legal software including Teraview, Closer, and Unity;
• Experience with commercial real estate development and / or corporate law would be an asset;
• Completion of a law clerk program or diploma would be an asset;
• Strong technical skills using Microsoft Office, Document Management Software, and legal accounting software (e.g. Soluno);
• Capable and comfortable working independently and collaborating
• Experience with docketing and billing time, preparing pre-bills, etc is an asset;
• Able to work in collaboration with lawyers, other clerks, staff, and students;
• Strong interpersonal skills and comfort with interacting directly and professionally with clients and other legal professionals;
• Capable and comfortable with providing service to multiple people and other departments within the firm and managing competing deadlines; and
• Superior organizational skills and attention to detail.

Working Conditions :

This position is hybrid, reporting to the office 50% of the time.

Employment Equity Statement

Our client is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.