Real Estate Law Clerk

Bluestar Professional Services Inc.; Mississauga; On-site; CAD 55,000 - 85,000; Full time

Benefits offered by this job

Dental care

Extended health care

Life insurance

On-site parking

Paid time off

Job summary

O’Connor Zanardo Professional Corporation seeks a skilled Real Estate Law Clerk to manage residential and/or commercial real estate transactions from intake through closing. You will conduct title searches, draft and review Agreements of Purchase and Sale, deeds, mortgages, and related statements, coordinating with clients and financial institutions to ensure smooth closings.

You will work both independently and with a team, bringing detailed, proactive problem-solving and strong professional

Qualifications

• 3+ years of Ontario real estate and corporate transactions experience.
• Law Clerk Diploma or equivalent legal education.
• ILCO registration is preferred.
• Proven drafting, negotiation and analytical skills.
• Strong client relationship skills and professional integrity.
• Ability to work independently and in a fast-paced team environment.
• Proficiency in Word, Excel, and Adobe; Teraview experience required; Dye Durham preferred.

Responsibilities

• Manage residential and/or commercial real estate transactions from intake to closing.
• Conduct title searches using Teraview and prepare title reports.
• Prepare and finalize documents including agreements of purchase and sale, deeds, mortgages, statements of adjustments, and trust ledgers.
• Coordinate with clients, realtors, financial institutions and other legal professionals.
• Register documents through electronic land registration systems (Teraview).
• Ensure compliance with LSO and regulatory requirements.
• Monitor closing timelines, requisitions, financing needs and deadlines.
• Maintain organized client files, both physical and electronic.
• Assist lawyers with related real estate matters and admin duties.

Skills

Real estate law

Title searches

Document drafting

Client communication

Teraview

Conveyancer

Microsoft Word

Adobe

Education

Law Clerk Diploma

ILCO registration preferred

Tools

Teraview

Dye Durham

Microsoft Excel

Adobe Acrobat

Job description

O’Connor Zanardo Professional Corporation is seeking a talented Real Estate Law Clerk to join our thriving team. Drawing on expertise and analytical reasoning, the Real Estate Law Clerk plays a pivotal role in managing all aspects of residential and/or commercial real estate transactions from start to finish, including title searches, document preparation, liaising with clients and financial institutions, and closing procedures.

The ideal candidate will be able to work independently as well as with a team. We are looking for someone who is passionate, flexible, proactive, and detail-oriented — and who relishes new challenges, organizational innovation, and the level of excellence we are known for.

Key Responsibilities

• Manage residential and/or commercial real estate transactions from initial intake to final closing.
• Conduct and review title searches using Teraview and prepare reports on title.
• Prepare, review, and finalize legal documents including Agreements of Purchase and Sale, transfer/deed of land, mortgage documents, statements of adjustments, and trust ledgers using Conveyancer.
• Communicate with clients, realtors, financial institutions, and other legal professionals to coordinate transaction details and resolve issues.
• Handle registration of documents through electronic land registration systems (e.g., Teraview).
• Ensure compliance with Law Society of Ontario (LSO) and regulatory requirements.
• Monitor and manage closing timelines, requisition dates, financing requirements, signing deadlines, and other critical milestones and ensure all deadlines are met.
• Maintain complete, accurate, and well-organized physical and electronic client files throughout the entire transaction.
• Complete pre- and post-closing follow-up, file closing, and reporting procedures.
• Assist lawyers with related real estate matters and general legal administrative duties as required.

What you bring

Excellent attention to detail and accuracy to draft correspondence and legal documents.

• Demonstrated ability to manage multiple priorities and work under pressure while meeting tight deadlines and work autonomously.
• Take initiative and exercise judgment in identifying issues needing immediate attention.
• Strong interpersonal and communication skills, with the ability to build and maintain client relationships.
• High level of professionalism, integrity, and ethical standards.
• Ability to work independently and as part of a team in a fast-paced and dynamic environment.
• Strong administrative, organizational, interpersonal and communication skills (oral and written).
• Familiarity with legal and office technology and a willingness to learn new applications, systems, and processes as required.

Requirements

• A minimum of 3+ years’ experience in Ontario real estate and corporate transactions.
• Law Clerk Diploma or equivalent legal education is required.
• Registered with The Institute of Law Clerks of Ontario (ILCO) is preferred.
• Proven track record of handling complex matters and achieving successful outcomes for clients.
• Excellent negotiation, drafting, and analytical skills.
• Strong interpersonal and communication skills, with the ability to build and maintain client relationships.
• High level of professionalism, integrity, and ethical standards.
• Ability to work independently and as part of a team in a fast-paced and dynamic environment.
• Strong proficiency in Microsoft Word, Excel, and Adobe
• Experience using Teraview is required and other software’s such as Dye Durham is highly preferred.

What we can offer you

• A strong reputation among competition, peers, and clients for being respectful and conscientious with practicing law and business operations.
• A competitive compensation packages based on experience with vacation and benefits.
• Opportunities for professional development and career advancement.
• Collaborative and supportive work environment.
• Access to a diverse and high-profile client base.
• Commitment to work-life balance and employee well-being.

Benefits

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Only candidates selected for an interview will be contacted.

O’Connor Zanardo Professional Corporation is an equal opportunity employer. We encourage all qualified candidates to apply.

O’Connor Zanardo Professional Corporation adopts an inclusive and accessible environment and is committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment, selection, or assessment process, please let us know.

Job Type: Full-time

Ability to commute/relocate:

• Mississauga, ON L4Z 1S1: reliably commute or plan to relocate before starting work (required)