Real Estate & Facilities Coordinator - #2024-10056 (reqID)

Dynacare; Canada; On-site; CAD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking company that prioritizes health and wellness solutions for Canadians. As a Senior Real Estate & Facilities Coordinator, you will play a vital role in supporting the operations of the Real Estate & Facilities Department. This position offers a unique opportunity to engage with diverse projects, manage vendor relationships, and ensure compliance with legal documentation. You will thrive in a collaborative environment that values your contributions and supports your career growth. If you are passionate about making a difference in people's lives and are looking for a meaningful career, this is the perfect opportunity for you.

Benefits

Health and wellness benefits program

RRSP match benefits

Employee stock purchase program

Internal mobility opportunities

Collaborative and diverse workforce

Qualifications

• Experience in facilities help desk ticketing systems and lease administration.
• Proficient in MS Office Suite, Docusign, and G Suite.

Responsibilities

• Maintain records of ongoing real estate & facilities projects.
• Manage vendor database and ensure timely execution of legal documents.
• Support RFPs and communicate policy changes to staff.

Skills

Facilities help desk ticketing systems

Portfolio lease administration

Commercial building infrastructure

MS Office Suite

Docusign

G Suite

Organization skills

Communication skills

Time management skills

Job description

Where YOU work, makes a difference.

Life is precious and every moment matters. Dynacare is helping Canadians achieve a healthy future with care and wellness solutions that are convenient, understandable, and accessible. When you join our team, every day is an opportunity to get better and be inspired. It’s an environment where you can grow your career in any direction you choose. We’re evolving our technology and optimizing our processes, so you can do your best work, make a meaningful impact, and thrive.

As a Senior Real Estate & Facilities Coordinator, you will be responsible to support key administrative functions of the Canada-wide Real Estate & Facilities Department. You will play a critical role in supporting real estate & facilities team initiatives and ensuring a smooth flow of department operations. You will oversee daily real estate & facilities administrative tasks and project timelines.

Why Dynacare is an amazing place for YOU:

• Join an award-winning "Top Employer" with meaningful and impactful career opportunities
• Access a health and wellness benefits program that supports you and your loved ones
• Grow and thrive with a dynamic, successful company through internal mobility opportunities
• Invest in your future through RRSP match benefits and an employee stock purchase program
• Experience a collaborative, diverse workforce that prioritizes dignity and respect for all

Status: Permanent Full-time Shift: Days Discipline: Real Estate & Facilities Work Style: Hybrid Location: 115 Midair Court, Brampton Start Date: ASAP Internal Posting Deadline: March 24th, 2025

How YOU will make a difference:

1. Maintain accurate and up-to-date records of all ongoing real estate & facilities projects in the national portfolio management database.
2. Act as administrator for facilities vendors and manage the vendor database to create facilities vendor reports and dashboards that provide visibility on critical data to the real estate team & facilities stakeholders.
3. Ensure timely execution and circulation of all real estate department legal documentation, including all leases, lease renewals and amending agreements.
4. Administration of the Real Estate Management (REM) database system and Lease Payments system including all lease information, maintaining and updating site files including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
5. Support the creating and circulating Capital Expenditure Requests.
6. Circulation and polling of all required estoppel certificate work, coordinating with legal to ensure timely review and execution.
7. Coordinate internally to prepare ancillary real estate documents such as waiver letters, non-disturbance letters, etc.
8. Facilities Vendor Management – support regional Facilities Managers and Sourcing with performance and be solutions focused such as contracting out facilities services.
9. Support RFPs and establish a network to support the operation.
10. Assist with the communication of information in a concise and timely manner to all staff regarding policy and facility changes and other pertinent issues.
11. Assist with various research and analytical work related to the company’s existing sites and potential site selection.
12. Respond to external landlord and internal stakeholder inquiries with regard landlord/tenant issues.

What YOU bring to the role:

Technical Skills

1. Experience in facilities help desk ticketing systems.
2. Experience in portfolio lease administration processes and systems.
3. Basic knowledge of commercial building infrastructure and related systems.
4. Full proficiency with MS Office Suite (including Word, Excel, PowerPoint, Outlook), Docusign and G Suite.

Social Process Skills

1. Strong organization, communication skills and time management skills.
2. Ability to work in a fast-paced team environment.
3. Superior demonstrated understanding of the principles and processes for providing customer service, including strong written and oral communications with the goal of exceeding quality standards for services.
4. Capacity to effectively communicate to the management teams.

Passionate about supporting healthy lives with commitment and care? Please apply today and let us open the door to your extended career journey.

Dynacare has been a “Top Employer” for many years and there is a reason why. We are a great place to work. At Dynacare, we’re proud to hire the best people. If you are looking for a meaningful career where you can support healthy lives with commitment and care – we would like to meet you. We hope you will join us in our journey to become Canada’s health and wellness solutions leader.

Dynacare is proud to be an equal opportunity employer committed to the attraction, selection, advancement, and fair treatment of all individuals. We believe that our diversity is our strength, so we employ a diverse workforce and respect the needs of all our employees.