Real Estate & Facilities Coordinator

Dynacare; Brampton; Hybrid; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Real Estate & Facilities Coordinator to support their Canada-wide operations. This pivotal role involves managing administrative functions, overseeing project timelines, and ensuring smooth department operations. You'll work in a collaborative environment that values your contributions and offers opportunities for career growth. Join a team that is dedicated to making a meaningful impact in the health and wellness sector while enjoying a hybrid work style and a range of benefits. If you're passionate about supporting healthy lives, this is the role for you!

Benefits

Health and wellness benefits program

RRSP match benefits

Employee stock purchase program

Internal mobility opportunities

Collaborative work environment

Qualifications

• Experience in facilities help desk ticketing systems.
• Strong organization and communication skills are essential.
• Basic knowledge of commercial building infrastructure.

Responsibilities

• Maintain accurate records of real estate and facilities projects.
• Manage vendor database and create reports for stakeholders.
• Ensure timely execution of legal documentation for real estate.

Skills

Facilities Help Desk Ticketing Systems

Portfolio Lease Administration

Commercial Building Infrastructure

MS Office Suite

Docusign

G Suite

Organization Skills

Communication Skills

Time Management Skills

Job description

Description

Position at Dynacare

Job Posting: Real Estate & Facilities Coordinator

Where YOU work, makes a difference.

Life is precious and every moment matters. Dynacare is helping Canadians achieve a healthy future with care and wellness solutions that are convenient, understandable, and accessible. When you join our team, every day is an opportunity to get better and be inspired. It’s an environment where you can grow your career in any direction you choose. We’re evolving our technology and optimizing our processes, so you can do your best work, make a meaningful impact, and thrive.

Are YOU our next Real Estate & Facilities Coordinator?

As a Senior Real Estate & Facilities Coordinator, you will be responsible to support key administrative functions of the Canada-wide Real Estate & Facilities Department. They will play a critical role in supporting real estate & facilities team initiatives and ensuring a smooth flow of department operations. They will oversee daily real estate & facilities administrative tasks and project timelines.

Why Dynacare Is An Amazing Place For YOU

• Join an award-winning "Top Employer" with meaningful and impactful career opportunities
• Access a health and wellness benefits program that supports you and your loved ones
• Grow and thrive with a dynamic, successful company through internal mobility opportunities
• Invest in your future through RRSP match benefits and an employee stock purchase program
• Experience a collaborative, diverse workforce that prioritizes dignity and respect for all
  
  

Status: Permanent Full-time

Shift: Days

Discipline: Real Estate & Facilities

Work Style: Hybrid

Location: 115 Midair Court, Brampton

Start Date: ASAP

Internal Posting Deadline: March 24th, 2025

How YOU Will Make a Difference

• Maintain accurate and up-to-date records of all ongoing real estate & facilities projects in the national portfolio management database
• Act as administrator for facilities vendors and manage the vendor database to create facilities vendor reports and dashboards that provide visibility on critical data to the real estate team & facilities stakeholders
• Ensure timely execution and circulation of all real estate department legal documentation, including all leases, lease renewals and amending agreements
• Administration of the Real Estate Management (REM) database system and Lease Payments system including all lease information, maintaining and updating site files including insurance certificates, lease abstracts, etc. in accordance with prescribed standards
• Support the creating and circulating Capital Expenditure Requests
• Circulation and polling of all required estoppel certificate work, coordinating with legal to ensure timely review and execution
• Coordinate internally to prepare ancillary real estate documents such as waiver letters, non-disturbance letters, etc.
• Facilities Vendor Management – support regional Facilities Managers and Sourcing with performance and be solutions focused such as contracting out facilities services
• Support RFPs and establish a network to support the operation
• Assist with the communication of information in a concise and timely manner to all staff regarding policy and facility changes and other pertinent issues
• Assist with various research and analytical work related to the company’s existing sites and potential site selection
• Responds to external landlord and internal stakeholder inquiries with regard landlord/tenant issues
  
  

Technical Skills

What YOU bring to the role:

• Experience in facilities help desk ticketing systems
• Experience in portfolio lease administration processes and systems
• Basic knowledge of commercial building infrastructure and related systems
• Full proficiency with MS Office Suite (including Word, Excel, PowerPoint, Outlook), Docusign and G Suite
  
  

Social Process Skills

• Strong organization, communication skills and time management skills
• Ability to work in a fast-paced team environment
• Superior demonstrated understanding of the principles and processes for providing customer service, including strong written and oral communications with the goal of exceeding quality standards for services
• Capacity to effectively communicate to the management teams
  
  

Passionate about supporting healthy lives with commitment and care? Please apply today and let us open the door to your extended career journey.

Dynacare has been a “Top Employer” for many years and there is a reason why. We are a great place to work. At Dynacare, we’re proud to hire the best people. If you are looking for a meaningful career where you can support healthy lives with commitment and care – we would like to meet you. We hope you will join us in our journey to become Canada’s health and wellness solutions leader.

Dynacare is proud to be an equal opportunity employer committed to the attraction, selection, advancement, and fair treatment of all individuals. We believe that our diversity is our strength, so we employ a diverse workforce and respect the needs of all our employees.