Real Estate Clerk

TAG HR; Eastern Ontario; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player in real estate law is seeking a detail-oriented Real Estate Clerk to join their dynamic team. This role involves drafting and reviewing essential transaction documents, preparing financial statements, and ensuring smooth communication between clients and legal professionals. The ideal candidate will have a strong background in real estate legal software and clerical experience, along with a passion for providing exceptional support in a collaborative work environment. With a focus on work-life balance and professional development, this position offers a competitive salary and comprehensive benefits package, making it an exciting opportunity for those looking to advance their careers.

Benefits

Health and Dental Coverage

Retirement Savings Plan

Professional Development Opportunities

Flexible Work Arrangements

Paid Time Off

Qualifications

• Minimum of three years of experience in a clerical capacity in real estate law.
• Strong knowledge of real estate legal software and Microsoft Office.

Responsibilities

• Drafting and reviewing real estate transaction documents.
• Preparing closing agendas and financial documentation.
• Corresponding with clients and managing administrative duties.

Skills

Real Estate Transaction Documentation

Client Correspondence

Legal Software (Teraview, Closer, Unity)

Microsoft Office

Document Management Software

Legal Accounting Software (Soluno)

Docketing and Billing

Education

Law Clerk Program or Diploma

Tools

Teraview

Closer

Unity

Soluno

Job description

Real Estate Clerk

Salary is based on experience

Our Ottawa client is seeking Real Estate Clerk to join their team.

Responsibilities:

• Drafting, reviewing, and editing all manner of real estate transaction documents, including related corporate resolutions and certificates;
• Preparing closing agendas;
• Preparing Statements of Adjustments and other financial documentation relating to real estate transactions;
• Completing Land Transfer Tax beneficial transfer returns and affiliate deferral applications;
• Reviewing and summarizing title searches, including various survey, reference, and subdivisions plans, and other instruments on title;
• Obtaining, reviewing, and summarizing off-title due diligence searches;
• Reporting to clients during and following transactions;
• Corresponding professionally with clients, other lawyers and clerks, real estate agents, government officials and employees, and others as necessary during the course of real estate transactions.
• Handling administrative duties such as processing incoming and outgoing correspondence, maintaining lawyer schedules, coordinating meetings, printing, scanning, and photocopying as required;
• Opening and closing client files and completing relevant conflict searches;
• Invoicing and assisting with managing accounts receivable;
• Organizing and maintaining files using electronic document management system; and
• Other administrative duties as required.

Qualifications:

• Experience, including internship or co-op placement, in a clerical capacity in real estate law, a minimum of three years preferred;
• Strong knowledge of real estate legal software including Teraview, Closer, and Unity;
• Experience with commercial real estate development and/or corporate law would be an asset;
• Completion of a law clerk program or diploma would be an asset;
• Strong technical skills using Microsoft Office, Document Management Software, and legal accounting software (e.g. Soluno);
• Capable and comfortable working independently and collaborating
• Experience with docketing and billing time, preparing pre-bills, etc is an asset;

Benefits:

• Competitive salary commensurate with experience
• Comprehensive benefits package, including health and dental coverage, retirement savings plan, and professional development opportunities
• Collaborative and supportive work environment with opportunities for career advancement
• Work-life balance initiatives, including flexible work arrangements and paid time off

Please note only candidates who match the requirements will be contacted for this role. We are consistently reviewing applications to identify a potential match with any of the other various opportunities we are working on.