real estate administrative assistant

Government of Canada; Vaughan; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented professional to manage office operations in a fast-paced legal environment. This role involves coordinating information flow, supervising staff, and ensuring compliance with legal procedures. The ideal candidate will have a college diploma and experience in property and real estate law, along with proficiency in legal and accounting software. If you thrive under pressure and have a keen eye for detail, this opportunity could be the perfect fit for you, allowing you to make a significant impact in a dynamic team setting.

Qualifications

• Minimum 3 years of experience in a related field.
• Proficiency in legal and accounting software is essential.

Responsibilities

• Coordinate information flow and manage correspondence.
• Supervise and train staff while maintaining office procedures.
• Prepare legal documents and ensure compliance with procedures.

Skills

Attention to detail

Supervisory skills

Coordination

Basic bookkeeping

Education

College diploma or certificate (1-2 years)

Tools

PCLaw in the Cloud

MS Word

MS Excel

Legal software applications

Accounting software

Job description

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Property and real estate law

Responsibilities

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Supervise staff
• Train staff
• Maintain filing system
• Record and prepare minutes of court sessions, meetings or conferences
• Determine and establish office procedures and routines
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Perform basic bookkeeping tasks
• Set up and maintain manual and computerized information filing systems

Experience and specialization

Computer and technology knowledge

• PCLaw in the Cloud
• MS Word
• MS Excel
• Legal software applications
• Accounting software

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail