Quotation Specialist

Ainsworth Inc; Surrey; On-site; CAD 55,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Wellness supports

RSP matching

Generous vacation

Job summary

GDI Ainsworth in Surrey, BC seeks a Quotation Specialist to collaborate with technicians, sales, and customers, preparing accurate quotations and estimates to support the quote-to-order process. You will track opportunities, maintain profitability, and build strong relationships with suppliers and technical teams to support service delivery.

The role requires 2+ years in quotations or related roles, proficiency in Excel/PowerPoint, and strong English communication.

Qualifications

• 2+ years of experience in quotations, estimating, service coordination, or a similar customer-facing role within the mechanical, electrical, HVAC, or technical trades industry.
• Experience with RFP/RFQ processes, an asset
• Strong knowledge of Microsoft Office applications, particularly MS Excel and PowerPoint
• Excellent verbal and written communication skills in English;
• Ability to communicate effectively across all levels of the organization;
• Demonstrates a high degree of creativity, autonomy, flexibility, and attention to detail;
• Able to work under pressure and adjust quickly to changing priorities;
• Industry experience in technical trades, an asset.

Responsibilities

• Prepare, distribute, and follow up on accurate quotations in a timely manner, ensuring alignment with customer and contract requirements.
• Review technician recommendations, scope requirements, labour, materials, and pricing to support profitable service work.
• Maintain strong relationships with customers, suppliers, vendors, technicians, and internal departments to support service delivery.
• Track quotation status, manage follow-ups, and support order entry, work order preparation, scheduling, reconciliation, and billing as required.
• Assist with opportunity tracking, forecasting, process improvements, contract templates, and business development support when needed.
• Maintain professionalism, confidentiality, safety standards, and compliance with company policies and procedures.
• Perform other related duties as assigned and support corporate, departmental, and intercompany initiatives as required.

Skills

Quotation experience

RFQ/RFP experience

MS Excel

PowerPoint

Communication skills

English fluency

Creativity

Autonomy

Pressure tolerance

Technical trades experience

Tools

MS Excel

PowerPoint

Job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

The Quotation Specialist works with technicians, sales, national accounts, and customers to prepare accurate quotations and estimates. This role supports the quote-to-order process, tracks opportunities, maintains profitability, and builds strong relationships with suppliers, customers, and technical teams to support service delivery and growth.

Key Responsibilities:

• Prepare, distribute, and follow up on accurate quotations in a timely manner, ensuring alignment with customer and contract requirements.
• Review technician recommendations, scope requirements, labour, materials, and pricing to support profitable service work.
• Maintain strong relationships with customers, suppliers, vendors, technicians, and internal departments to support service delivery.
• Track quotation status, manage follow-ups, and support order entry, work order preparation, scheduling, reconciliation, and billing as required.
• Assist with opportunity tracking, forecasting, process improvements, contract templates, and business development support when needed.
• Maintain professionalism, confidentiality, safety standards, and compliance with company policies and procedures.
• Perform other related duties as assigned and support corporate, departmental, and intercompany initiatives as required.

Qualifications:

• 2+ years of experience in quotations, estimating, service coordination, or a similar customer-facing role within the mechanical, electrical, HVAC, or technical trades industry.
• Experience with RFP/RFQ processes, an asset
• Strong knowledge of Microsoft Office applications, particularly MS Excel and PowerPoint
• Excellent verbal and written communication skills in English;
• Ability to communicate effectively across all levels of the organization;
• Demonstrates a high degree of creativity, autonomy, flexibility, and attention to detail;
• Able to work under pressure and adjust quickly to changing priorities;
• Industry experience in technical trades, an asset.

The salary range is $55,000 - $62,000 per year. Actual salaries will vary based on factors such as education, experience, knowledge, skills, and abilities, as well as alignment with market data. The base salary is just one component of Ainsworth’s total compensation package, which also includes additional rewards and benefits such as short-term incentives and health insurance, among others.

Why work at GDI Ainsworth?

GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:

• Benefits: Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation
• Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives
• Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country!