Quotation Specialist

LightForm Canada; Old Toronto; On-site; CAD 45,000 - 75,000; Full time

Job summary

An exciting opportunity awaits as a Quotation Specialist at a leading design-driven company in Canada. This role is essential in supporting the Eastern Canada Sales Teams by preparing and managing project quotations, ensuring timely service, and fostering strong client relationships. The ideal candidate will thrive in a fast-paced environment, showcasing excellent organizational skills and a keen eye for detail. You'll collaborate closely with various teams, including Accounting and Marketing, to ensure successful project delivery. If you're passionate about design and eager to contribute to innovative projects, this is the perfect role for you!

Benefits

Comprehensive Benefits Package

Qualifications

• Post-secondary degree or certificate in project management or related field required.
• 2 years of experience as a project coordinator preferred.

Responsibilities

• Prepare and review project quotations and manage approvals.
• Oversee project logistics and maintain client relationships.

Skills

Problem-Solving

Interpersonal Skills

Communication Skills

Organizational Skills

Negotiation Skills

Quick Learning

Team Player

Education

Post-Secondary Degree in Project Management

Certificate in Related Field

Tools

Microsoft Office Suite

Web-based ERP Systems

Job description

Are you passionate about design? Does the thought of being part of exciting design projects excite you? Eager to launch a challenging yet rewarding career in the design industry? If so, we have a brilliant career opportunity for you as a Quotation Specialist, supporting our Eastern Canada Sales Teams.

Our Quotation Specialists are at the core of our business; working closely with our sales teams, they are deeply committed to fostering client relationships and providing timely service. Your daily tasks will see you working closely with your colleagues, leveraging your strong problem-solving abilities to meet tender deadlines in a fast-paced environment. You will be an asset as you prepare, manage, and coordinate project quotations. This opportunity is ideal if you are extremely organized, have a keen eye for details, and take pride in putting out great work. You must be at ease working in an exciting, fast-paced, and deadline-driven environment. Most of all, you must be a team player and self-motivated.

Primary Responsibilities:

1. Preparing and reviewing project quotations
2. Gathering and cross-checking lighting schedules, purchase orders, and approvals
3. Converting completed quotes into sales orders and ensuring project-specific documentation is provided
4. Preparing approval drawings and specification sheets
5. Overseeing project logistics from start to finish
6. Taking payments and processing orders
7. Tracking orders and acting as lead contact for clients regarding the status of their orders
8. Developing and maintaining strong working relationships with key industry specifiers
9. Following up with clients to ensure successful and timely delivery, installation, etc.
10. Communicating project install status to Marketing team

You will succeed in this role if you have the following qualifications:

1. Post-Secondary degree or certificate in project management or related field
2. Strong interpersonal and communication skills with excellent fluency in English
3. Strong written abilities and superior organizational skills
4. Tech savvy with excellent computer skills in Microsoft Office Suite (Word, Excel, etc.), and experience working within web-based ERP systems
5. Two years of experience as a project coordinator
6. Experience or familiarity with the world of tender projects
7. Skilled negotiator and ability to assess and maneuver around a complex ‘playing field’
8. Quick learner and drive to succeed
9. Team player and reliable

You will be supported by LightForm’s Accounting, Customer Service, Marketing, and Sales teams. LightForm provides full-time employees with a comprehensive benefits package. Compensation is based on experience.

About LightForm: LightForm is a team of design-driven sales and support staff who help Canada's interior design and architecture professionals light their residential, commercial, and hospitality projects. We are the Canadian partner for more than 25 top modern lighting manufacturers from Europe and North America, and our clients include some of the country’s most innovative and exciting design and architecture firms. Our showrooms in Toronto, Vancouver, Edmonton, and Calgary showcase some of the most unique, exclusive, and iconic collections of modern architectural and decorative lighting from around the world and serve as an exciting event space for designer visits, parties, and educational sessions.