QA Data Administrator

Johnvince Foods Limited; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Johnvince Foods is seeking a Quality Assurance Data Administrator in Downsview, Ontario, onsite. You will manage and validate product, supplier, packaging, and regulatory data across multiple systems, ensuring accuracy and compliance with food safety standards.

You will collaborate with suppliers, customers, and cross-functional teams to maintain specifications, labeling, and quality records, supporting audits and continuous improvement.

Qualifications

• Strong understanding of food safety systems, quality assurance principles, GMPs, allergen management, and regulatory compliance.
• Experience managing product specifications, supplier documentation, nutrition labeling, and quality records.
• Familiarity with customer specification portals, data management systems, and quality documentation processes.
• Strong attention to detail with the ability to manage large volumes of data accurately and efficiently.
• Excellent communication with suppliers, customers, and internal stakeholders.
• Analytical, organizational, and problem-solving skills with the ability to prioritize tasks and deadlines.

Responsibilities

• Reviews and maintains supplier specifications for ingredients, packaging, and finished products for accuracy and compliance.
• Obtains and manages COAs, Letters of Guarantee, and other supplier quality documentation.
• Maintains the Vendor Approval Program with current and complete supplier records.
• Creates and maintains finished product specifications and supporting quality documentation.
• Prepares product information including ingredient declarations, allergens, and nutrition information.
• Develops Nutrition Facts Tables using formulations and lab results.
• Uploads and maintains product specifications in customer portals and data systems.
• Provides label artwork files and product documentation to customers and internal stakeholders.
• Reviews and approves product labels for applicable regulations and requirements.
• Supports GMPs, allergens, and quality training for employees.

Skills

Quality Assurance

GMPs

Allergen management

Regulatory compliance

Attention to detail

Communication

Analytical

Organizational skills

Problem solving

Cross-functional collaboration

Education

Quality Assurance degree

Food Science degree

Food Safety degree

Microbiology degree

Tools

Customer specification portals

Data management systems

Job description

Position Title: Quality Assurance Data Administrator
Business Unit: Johnvince Foods
Department: Quality Assurance
Location: Downsview, Ontario (Onsite)
Reports To: Quality Assurance Manager
Schedule: Monday to Friday, Full-Time (Occasional overtime based on business needs)

About Johnvince Company™

Johnvince Company™ is a leading North American snacking organization with more than 50 years of food manufacturing and commercial expertise.

Founded in 1973, we have evolved from a family-run business into a vertically integrated enterprise spanning nuts, candy, chocolate, fruit bites, popcorn, pantry staples, and private label innovation. Today, we operate 10 facilities across North America with more than 2,000 team members.

We scale with disciplined execution, entrepreneurial drive, and an unwavering commitment to quality, safety, and performance.

Our Purpose:

Exceeding customer cravings, one bite at a time.

Our Vision:

To lead the way in redefining customer experiences through flavourful snacking and service solutions.

We are guided by five core values:

• We Lead by Legacy
• We Are Customer Obsessed
• We Own It
• We Win Together

Safety, quality, and integrity define how we operate across every business unit within the Johnvince Company™ platform.

The Opportunity

The Quality Assurance Data Administrator is responsible for supporting the execution of quality assurance programs through the management, validation, and maintenance of product, supplier, packaging, and regulatory data across multiple systems and customer platforms.

This role plays a critical part in ensuring the accuracy and integrity of quality-related information, supporting compliance with food safety regulations, customer requirements, and internal quality standards. The Quality Assurance Data Administrator works closely with suppliers, customers, production, purchasing, and cross-functional teams to maintain specifications, labeling compliance, vendor approvals, and quality documentation.

Success in this role is measured through data accuracy, regulatory compliance, timely completion of quality assurance activities, effective management of specifications and supplier documentation, and the ongoing support of food safety and quality programs that protect both our customers and our brands.

Key Responsibilities

• Reviews and maintains supplier specifications for ingredients, packaging materials, and finished products to ensure accuracy and compliance with regulatory and customer requirements.
• Obtains and manages Certificates of Analysis (COAs), Letters of Guarantee, and other supplier quality documentation in a timely manner.
• Administers and maintains the Johnvince Foods Vendor Approval Program, ensuring supplier records remain current and complete.
• Creates, updates, and maintains finished product specifications and supporting quality documentation.
• Prepares product information, including ingredient declarations, allergen statements, and nutritional information to support customer and regulatory requirements.
• Develops and verifies Nutrition Facts Tables using supplier specifications, formulation data, and laboratory test results.
• Uploads and maintains product specifications and supporting documentation within customer-specific portals and data management systems.
• Provides label artwork files and product documentation to customers and internal stakeholders as required.
• Reviews and approves product labels to ensure compliance with applicable food regulations, customer requirements, and company standards.
• Supports food safety and quality training initiatives by educating employees on GMPs, allergens, food safety requirements, and quality procedures.
• Collaborates with Production, Maintenance, Purchasing, and other departments to address quality-related issues and implement corrective actions.
• Communicates supplier quality concerns, manages complaint investigations, and follows up on corrective and preventive actions.
• Assists with customer complaint investigations, root cause analysis, and documentation of findings.
• Initiates, tracks, and maintains non-conformance reports (NCRs) and associated corrective action records.
• Supports product hold and release activities, ensuring accurate documentation and compliance with testing and approval requirements.
• Participates in internal audits and follows up on corrective action plans to ensure ongoing compliance.
• Assists in the development, review, and maintenance of Standard Operating Procedures (SOPs), specifications, quality control programs, and processing procedures.
• Maintains inventory levels of laboratory chemicals, testing supplies, and quality assurance materials.
• Works safely and follows legislated and established safe work procedures and practices.
• Other duties as assigned in adherence to the JVF GMP policies.

What You Bring

• You have 1 to 3 years of experience in a Quality Assurance Administrator, Quality Assurance Coordinator, Food Safety Coordinator, or similar role, preferably within the food manufacturing industry.
• Strong understanding of food safety systems, quality assurance principles, Good Manufacturing Practices (GMPs), allergen management, and regulatory compliance requirements.
• Experience managing product specifications, supplier documentation, nutrition labeling, and quality records.
• Familiarity with customer specification portals, data management systems, and quality documentation processes.
• Strong attention to detail with the ability to manage large volumes of data accurately and efficiently.
• Proven ability to communicate effectively with suppliers, customers, and internal stakeholders.
• Excellent analytical, organizational, and problem-solving skills with the ability to prioritize multiple tasks and deadlines.
• Genuine passion for continuous learning, quality excellence, and process improvement.
• Strong collaboration and interpersonal skills, with the ability to work effectively across cross-functional teams.
• University degree or college diploma in Quality Assurance, Food Science, Food Safety, Microbiology, or a related field.

Why Join Johnvince Company™

At Johnvince Company™, performance, ownership, and disciplined execution power what's next. Join us in exceeding customer cravings across Canada and beyond.

In this role, you will:

• Contribute directly to the integrity and compliance of quality systems across a growing North American food manufacturing organization.
• Play a key role in maintaining product information, regulatory compliance, and customer confidence.
• Partner with suppliers, customers, and internal teams to support food safety and quality excellence.
• Gain exposure to a broad range of quality assurance, regulatory, and continuous improvement initiatives.
• Benefit from competitive total rewards and comprehensive benefits.

We invest in internal development and provide clear pathways for career progression across our Quality Assurance function and broader Johnvince Company™ platform.

This position is classified within our Quality Assurance Career Framework.

In addition to base compensation, we offer a comprehensive total rewards package, including extended health, dental, and vision coverage, as well as programs designed to support ongoing professional development, career growth, and overall well-being.

Compensation details will be discussed with qualified candidates during the recruitment process.

Our Commitment

Johnvince Company™ is committed to fostering an inclusive, respectful, and equitable workplace where diverse perspectives strengthen performance and decision-making.

We welcome applications from all qualified individuals and provide accommodations throughout the recruitment process in accordance with applicable legislation.

Join a company shaping the future of snacking.

We thank all applicants for their interest. Only those selected for an interview will be contacted.