Purchasing Technician I, II - Facilities Maintenance Branch

Hawaii State Department of Education; Branch; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Purchasing Technician to join their team. This role involves engaging with vendors, drafting specifications, and overseeing the procurement of supplies and equipment. The ideal candidate will possess strong communication skills and a solid understanding of purchasing methods. This position offers a unique opportunity to contribute to the efficient operation of a vital department while ensuring compliance with purchasing policies. If you are passionate about procurement and looking to make a meaningful impact, this is the perfect role for you.

Qualifications

• Experience in governmental purchasing methods and procedures.
• Ability to explain procedural requirements orally and in writing.

Responsibilities

• Discuss requirements and specifications with users and vendors.
• Draft specifications and issue purchase orders.
• Supervise inspection of materials upon delivery.

Skills

Knowledge of English grammar

Mathematical computations

Communication skills

Supervisory aptitude

Education

High school diploma

Coursework in English and arithmetic

Tools

Purchasing reference materials

Job description

The authorized level of this position is Purchasing Technician II. Applications are being accepted down to the Purchasing Technician I in the event of recruiting difficulties.

Salary Range:

Purchasing Technician I, SR-11: $3,484.00 per month

Purchasing Technician II, SR-13: $3,768.00 per month

1. Discusses requirements, specifications and alternatives with users;
2. Discusses needs with and obtains information from vendors;
3. Studies catalogs and reads various background material related to purchasing requirements of the agency;
4. Drafts specifications, terms and conditions for invitation for bids based on readily available precedents or specific instructions or prepares an initial draft of specifications for a new item and refers to others for finalization of purchasing action;
5. Procures technical or unique supplies and equipment requiring written request for quotes;
6. Supervises and participates in informal purchases characteristic of the next lower level;
7. Issues purchase orders and finalizes arrangement for delivery;
8. Supervises or conducts inspection of materials upon delivery for compliance with purchase order or contract;
9. Reviews, supervises and/or participates in the follow up of orders to expedite delivery or to resolve discrepancies or problems in completing a purchasing action;
10. Revises operating procedures and recommends changes to policies;
11. Supervises and participates in other work described at the next lower level.

Basic Education/Experience Requirement: Experience requiring knowledge of English grammar, spelling and the ability to read, comprehend and apply written directions, and to make basic mathematical computations including percentages. This experience may be met from part-time and/or unpaid work. There must, however, be evidence that participation was on a continuous basis but not necessarily on a full-time normal work basis. This requirement may also be met by possession of a high school diploma with satisfactory completion of coursework in English and arithmetic.

Experience Requirement: Except for the substitutions provided for in this specification, applicants must have work experience of the kind and quality described below and in the amounts shown in the following table:

Class Title	Gen Exper (years)	Spclzd Exper (years)	Suvry Aptitude (years)	Total Exper (years)
Purchasing Technician I	2	0	0	2
Purchasing Technician II	2	1	*	3

*Supervisory Aptitude: For some Purchasing Technician II positions, applicants must possess Supervisory Aptitude which is the demonstration of an aptitude for the performance of supervisory duties. Supervisory Aptitude may be demonstrated through completion of regular or special assignments involving responsibility for some supervisory functions; by serving as a group or team leader; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor stating the possession of interpersonal skill indicative of supervisory potential.

General Experience: Responsible work experience which demonstrated the ability to request information from others and to explain procedural requirements orally and in writing and which demonstrated knowledge/experience as described under (a) or (b) below or a combination of both:

• (a) Experience requiring the possession and application of a good working knowledge of governmental purchasing methods, laws, regulations, policies, procedures and requirements. Examples of qualifying experience include account clerical or pre-audit work which involved the examination of documents supporting governmental purchases (e.g. authorizations for purchases, requisitions, invoices, purchase orders, contracts, statewide central purchasing lists, etc.) for validity, accuracy and that proper procedures were followed and the preparation or review and approval of vouchers authorizing payments.
• (b) Experience preparing and submitting requisitions for purchasing where the work involved all aspects of the following: (1) gathering information regarding the desired product and alternatives by gathering brochures and discussing requirements with requestors and vendors, (2) obtaining information regarding prices and/or obtaining quotations, (3) writing up the requisition for submittal for purchasing, and 4) demonstrating an understanding of purchasing policies, procedures and requirements.

Specialized Experience: Responsible work experience in the purchasing of supplies, materials and equipment and/or services which demonstrated a knowledge of the methods and procedures of purchasing and which provided familiarity with regular business and trade practices in buying and selling such as selling terms and conditions, discounts, delivery scheduling and packing and packaging practices, various commercial sources of supply and comparative prices for a variety of goods and/or services. The experience must further have demonstrated the ability to use purchasing reference materials and to work effectively with requestors in clarifying and identifying the nature of goods and/or services required and with vendors to explain and clarify purchasing requirements and practices and to solve problems.

Driver's License Requirement: Applicants must have a current, valid driver's license.

Lift/Carry Requirement: Applicants must be able to lift/carry objects weighing up to 50 pounds unassisted and lift/carry objects weighing up to 100 pounds assisted by another person and/or use of equipment (e.g., hoisting equipment, hand truck).

Non-Qualifying Experience: Experience in the requisitioning of goods which did not involve the conduct of information-gathering and writing as described under General Experience above is not qualifying. Experience in the authorization or review of payroll claims is not qualifying.

Allowed Substitution of Specialized Experience for General Experience: Excess Specialized Experience may be substituted for General Experience on a week-for-week basis.

Allowed Substitution of Education for Experience: Successful completion of coursework at an accredited business or technical school, college or university may be substituted for Specialized Experience on the basis of 15 semester hours of which 5-semester hours were in purchasing, for each half year (6 months) of Specialized Experience up to a maximum of one year.

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently.

Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

1. A copy of the applicant’s TA History Report or equivalent system-generated report;
2. A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked;
3. Copies of the applicant’s signed SF-10 Forms.

Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.

Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.