Purchasing- Senior Administrator

Hard Rock International (USA), Inc.; Ottawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

A major entertainment venue in Ottawa seeks a Purchasing Administrator to manage purchasing processes, including verifying goods receipt, maintaining inventory records, and processing purchase orders. The ideal candidate should have strong knowledge of MS Word and Excel, be detail-oriented, and able to work flexible shifts. Previous vendor-related experience is a plus.

Qualifications

• Vendor-related experience or an equivalent combination of education and/or work experience is a plus.
• Flexibility to work varying shifts, including weekends and holidays.
• Excellent work ethic, being mature, reliable, punctual, with a positive attitude and enthusiastic behavior.

Responsibilities

• Organizing and matching backups to Purchase Requisitions to Purchase Orders.
• Processing POs for departments and invoices.
• Updating info, including spend levels, to ensure proper AGCO registration.

Skills

Detail-oriented

Highly organized

Strong knowledge of MS Word

Strong knowledge of Excel

Ability to follow instructions

Education

High school diploma or GED

Tools

INFINIUM knowledge

Job description

Job Description

Overview

As the latest jewel in the renowned Hard Rock crown, this exceptional venue is set to redefine entertainment and hospitality in Canada's capital city.

Boasting a prime location, Hard Rock Hotel & Casino Ottawa will be a stunning fusion of contemporary style and timeless rock 'n' roll flair. The moment you step inside, you'll be transported into a world of music, memorabilia, and non-stop excitement.

Are you ready to experience the ultimate rock star treatment in the heart of Ottawa? Let the countdown begin!

Responsibilities

POSITION SUMMARY

The Purchasing Administrator will assist with ensuring the accurate receipt of all goods and services utilizing the inventory purchasing system. They also verify that the work performed in the receiving space ensures accuracy of inventory specifications and product quality. This position also prepares and maintains related records and reports. They will be responsible for the accurate recording of accounting-related transactions.

The successful candidate will have a can-do attitude, be a team player where no task is too big or too small, enjoy taking ownership of their work, and take pride in their workspace and deadlines.

PRIMARY RESPONSIBILITIES

• Organizing and matching backups to Purchase Requisitions (PR) to Purchase Orders (PO).
• Processing POs for departments (F&B or other).
• Processing POs for invoices.
• Scanning backups / PRs / POs into current folder.
• Assist sourcing quotes for items to purchase.
• Vendor registration process with OLG.
• OLG Weekly spend report.
• Updating info, including spend levels, to ensure proper AGCO registration.
• Entering data into Cobblestone purchasing / contract system.
• Reviewing inventory stock levels with Inventory Supervisor and orders with Purchaser to maintain par levels.
• Assist with receipt of products as outlined in the Purchasing Manual.
• Preparation of deliveries.

This job description reflects the position’s essential functions; it does not encompass all of the tasks that may be assigned.

Qualifications

Experience, Education, and Certifications

• High school diploma or GED required.
• Vendor-related experience or an equivalent combination of education and/or work experience is a plus.
• Strong knowledge of MS Word and Excel.
• INFINIUM knowledge considered an asset.

Skills

• Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to comprehend and interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Interact with employees and vendors in a professional manner.
• Detail-oriented and highly organized.
• Ability to follow written or verbal basic instructions.
• Flexibility to work varying shifts, including weekends and holidays.
• Excellent work ethic, being mature, reliable, punctual, with a positive attitude and enthusiastic behavior.
• Work independently.

Physical Demands

• Ability to stand and sit for extended periods.
• Carry or lift up to approximately 60 lbs.
• Ability to walk distances.
• Maintain a clean, safe, hazard-free work environment within the area of responsibility.
• Occasional presence on the Casino Floor, which may involve exposure to noise and other environmental factors.

The employee is expected to adhere to all company policies and act as a role model.

Hard Rock Ottawa values diversity and is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

If you require accommodation to apply or participate in an assessment process, please advise Human Resources.

We thank all candidates for their interest; however, only those considered for an interview will be contacted.