Purchasing- Senior Administrator

Hard Rock Hotel & Casino Ottawa; Ottawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

A premier entertainment venue in Ottawa is looking for a Purchasing Administrator. This role involves ensuring the accurate receipt of goods and services, processing purchase orders, and maintaining records. Candidates should have a high school diploma and strong skills in MS Word and Excel. A detail-oriented and organized individual is desired. The organization values diversity and encourages all qualified individuals to apply.

Qualifications

• High school diploma or GED required.
• Vendor-related experience or equivalent combination of education and/or work experience a plus.
• Strong knowledge of MS Word and Excel.

Responsibilities

• Organizing and matching backups to Purchase Requisitions (PR) to Purchase Orders (PO).
• Processing POs for departments.
• Updating info, including spend levels to ensure proper AGCO registration.

Skills

Detail oriented

High organization

Professional interaction

Ability to work independently

Education

High school diploma or GED

Tools

MS Word

Excel

INFINIUM

Job description

Posted Date 1 week ago (7/31/2025 2:11 PM)

Overview

As the latest jewel in the renowned Hard Rock crown, this exceptional venue is set to redefine entertainment and hospitality in Canada's capital city.

Boasting a prime location, Hard Rock Hotel & Casino Ottawa will be a stunning fusion of contemporary style and timeless rock 'n' roll flair. The moment you step inside, you'll be transported into a world of music, memorabilia and non-stop excitement.

Are you ready to experience the ultimate rock star treatment in the heart of Ottawa? Let the countdown begin!

Responsibilities

P OSITION SUMMARY

The Purchasing Administrator will assist with ensuring the accurate receipt of all goods and services utilizing the inventory purchasing system. They also verify that the work performed in the receiving space to ensure accuracy of inventory specification and product quality. This position also prepares & maintains related records and reports. They will be responsible for the accurate recording of accounting related transactions.

The successful candidate will have a can do attitude who is a team player where no task is too big or too small. They enjoy taking ownership over their work and take pride in their workspace and deadlines.

Primary Responsibilities

• Organizing and matching backups to Purchase Requisitions (PR) to Purchase Orders (PO).
• Processing POs for departments (F&B or other).
• Processing POs for invoices.
• Scanning backups/PRs/POs into current folder.
• Assist sourcing quotes for items to purchase.
• Vendor Registration process with OLG.
• OLG Weekly spend report.
• Updating info, including spend levels to ensure proper AGCO registration.
• Entering data into Cobblestone purchasing/contract system.
• Reviewing inventory stock levels with Inventory Supervisor and orders with Purchaser to maintain par levels.
• Assist with receipt of products as outlined in the Purchasing Manual.
• Preparation of deliveries.
  
  

This job description reflects the position’s essential functions; it does not encompass all of the tasks that may be assigned.

Qualifications

EXPERIENCE, EDUCATION, AND CERTIFICATIONS

• High school diploma or GED required.
• Vendor-related experience or an equivalent combination of education and/or work experience a plus.
• Strong knowledge of MS Word and Excel.
• INFINIUM knowledge considered an asset.
  
  

Skills

• Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to comprehend and interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Interact with employees and vendors in a professional manner.
• Detail oriented and highly organized.
• Must possess ability to follow written or verbal basic instructions.
• Must be flexible to work varying shifts and time schedules as needed including weekends and holidays.
• Excellent work ethic being mature, reliable, punctual, with a positive attitude and enthusiastic behaviour.
• Work independently.
  
  

PHYSICAL DEMANDS

• Ability to stand and sit for extended periods of time.
• Carry or life up to approximately 60 lbs.
• Ability to walk distances.
• Maintains a clean, safe, hazard-free work environment within area of responsibility.
• Duties and responsibilities are typically performed in a highly regulated and controlled environment, but there will be times where you will need to be on the Casino Floor to complete job functions as outlined or pass through this area. On the Casino Floor, you may be exposed to casino-related environmental factors including, but not limited to, excessive noise.
  
  

The employee is expected to adhere to all company policies and to act as a role model.

Hard Rock Ottawa values diversity and is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

If you require accommodation to apply or if selected to participate in an assessment process, please advise Human Resources.

We thank all candidates for their interest, however, only those being considered for an interview will be contacted.

Additional Details

Hard Rock International is an equal opportunity employer. We live our motto LOVE ALL – SERVE ALL, and strive to foster an inclusive workplace culture for every team member.

We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Please contact Human Resources at [e-mail] if you require accommodation at any time throughout the hire process.

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