Purchasing Officer

Canada Royal Milk; Kingston; On-site; CAD 60,000 - 85,000; Full time

Job summary

Canada Royal Milk is seeking a Purchasing Officer to join their Logistics & Supply Chain team. This key role involves sourcing suppliers, managing contracts, and collaborating across departments to maintain quality and efficiency of procurement operations. Ideal candidates will have strong purchasing experience in food manufacturing and proficiency in ERP systems. A commitment to diversity and inclusion is a core value of the company.

Benefits

Competitive wages

Extended health benefits

Qualifications

• 2-5 years of purchasing experience in the food manufacturing industry preferred.
• Familiarity with HACCP and SQF food safety standards.
• Bilingual Proficiency in English and Mandarin is preferable.

Responsibilities

• Source and qualify suppliers, negotiate and manage contracts.
• Coordinate with internal departments to ensure timely availability of materials.
• Prepare procurement reports and performance updates to management.

Skills

Attention to detail

Negotiation

Communication

Education

Post-secondary degree or diploma in Business Management, Supply Chain Management, or a related field

Certified Supply Chain Management Professional (CSCMP)

Tools

ERP systems (e.g., Oracle, SAP, NetSuite)

Microsoft Office Suite

Job description

About the Company

Canada Royal Milk is the only producer of infant formula in Canada, manufacturing quality products from Canadian cow and goat milk, ensuring the highest quality and nutritional value for our customers.

We are a company with a multicultural workforce that is committed to diversity and inclusion. Our team members value and embrace different perspectives and new ideas.

What We Offer

The opportunity to build and grow a progressive company, competitive wages, and extended health benefits.

What We Look For

Curiosity, commitment to learning, and a winning mindset.

About the Role

Reporting to the Logistics and Supply Chain Supervisor, the Purchasing Officer is a key member of Canada Royal Milk’s Logistics & Supply Chain team. This role is responsible for sourcing and qualifying suppliers, establishing and maintaining supplier relationships, negotiating and managing contracts, placing purchase orders, and ensuring cost control and efficiency.

All procurement activities must comply with Canada Royal Milk's standards for quality, food safety, and traceability.

The Purchasing Officer will work collaboratively with all departments—particularly Quality Assurance, Supply Chain, Engineering, Production, and the R&D team—and will liaise regularly with Feihe’s purchasing team in Beijing, China. The Officer will also support the Supervisor in initiatives to achieve departmental and organizational goals.

Work Conditions

Job Requirements

Applicants must be legally entitled to work in Canada and have strong English language skills. The ability to read and understand written English and communicate in English both spoken and in writing is a requirement of the job.

Education:

• Post-secondary degree or diploma in Business Management, Supply Chain Management, or a related field.
• Certified Supply Chain Management Professional (CSCMP) designation is considered an asset.

Knowledge, Skills, and Experience:

• 2–5 years of purchasing experience, preferably in the food manufacturing industry.
• Familiarity with food safety standards such as HACCP and SQF is preferred.
• Knowledge of import/export regulations and logistics is an asset.
• Experience with Enterprise Resource Planning (ERP) systems, such as:
• Oracle PeopleSoft Financials
• Infor ERP SyteLine
• Oracle JD Edwards EnterpriseOne
• SAP
• NetSuite ERP
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
• High attention to detail and accuracy.
• Ability to prioritize tasks effectively and work well under pressure in a deadline-driven environment.
• Bilingual Proficiency in English and Mandarin is preferrable.
• Excellent interpersonal and communication skills.

Key Duties and Responsibilities

1.Coordinate with internal departments (Production, QA, Engineering, etc.) and external partners (suppliers, freight forwarders) to ensure timely availability of ingredients and packaging materials.

2.Manage and mitigate issues related to non-conforming materials or products.

3.Source and develop potential suppliers, both domestic and international; collaborate with QA to audit and approve suppliers.

4.Maintain an up-to-date and approved vendor/supplier database.

5.Evaluate and negotiate complex or strategically important contracts to ensure optimal terms and conditions for the organization.

6.Analyze purchasing cost data and collaborate with management to forecast demand and optimize ordering strategies.

7.Develop strong product knowledge to support procurement decision-making and communication with vendors.

8.Prepare and deliver regular procurement reports and performance updates to management.

9.Lead and manage procurement-related projects as assigned.

10.Negotiate with suppliers to drive cost savings and improve service levels.

11.Build and maintain long-term supplier relationships; facilitate quarterly or semi-annual performance review meetings.

12.Develop, document, and maintain standard operating procedures for purchasing activities.

13.Perform other duties as assigned by management.

Working Conditions

The standard office hours are Monday through Friday, 8:30 am to 5:30 pm. Most of the work occurs during regular weekday office hours. However, as an international company with frequent interaction with head office, hours of work involved may vary to accommodate differences in time zones. Flexible hours are required and may include evening and week-end hours.

This job operates in office and food manufacturing setting. Travel may be required, both within Canada and internationally.

Commitment to Diversity & Inclusion

We striveto build a team that reflectsthe diversity of the communitywe work in, and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenouspeoples, people identifying as 2SLGBTQI,veterans,and people with disabilities.

If we can make this easier through accommodation in the recruitment process, please contact us at [e-mail].